Legal Billing Coordinator

Ledgent Finance & Accounting; Costa Mesa (CA); Presencial; USD 80.000 - 105.000; Jornada completa

Descripción de la vacante

Ledgent-Finance- is seeking a detail-oriented Billing Coordinator for our Newport Beach, CA office. You will manage the full billing cycle, review time entries, generate client invoices, and monitor accounts receivable in a professional services setting.

Experience in law firm or professional services environments with time-based billing is preferred. This role is onsite and requires strong Excel and accounting software proficiency.

Formación

• 3+ years of billing, accounts receivable, collections, or accounting experience.
• Law firm billing experience is strongly preferred.
• Bachelor's degree preferred or equivalent experience.

Responsabilidades

• Manage the full billing cycle, including pre-bills, revisions, billing adjustments, and final invoice processing.
• Coordinate with professionals to review time entries, expenses, and billing requests.
• Generate and distribute client invoices accurately and on schedule.
• Monitor accounts receivable and follow up on outstanding invoices and collections.
• Process client payments and maintain accurate billing and payment records.
• Resolve billing discrepancies and respond to client inquiries regarding invoices and payments.
• Prepare aging reports and assist with collections efforts.
• Process cash receipts, deposits, and daily banking transactions.
• Perform account reconciliations and maintain accurate financial records.
• Partner with accounting leadership to improve billing processes and reporting.
• Assist with special projects and administrative accounting duties as needed.

Conocimientos

Billing

Accounts Receivable

Timekeeping

Reconciliation

Excel

Customer Service

Educación

Bachelor's degree preferred

Herramientas

Microsoft Excel

Accounting software

Descripción del empleo

Legal Billing Coordinator (JN -102026-434157) Newport Beach, California

Salary: USD80000 - USD105000 per year

Billing Coordinator

Location: Newport Beach, CA (Onsite)
Compensation: $85,000 - $105,000 DOE
Employment Type: Direct Hire

About the Opportunity

We are seeking a detail-oriented and highly organized Billing Coordinator to join a well-established professional services firm in Newport Beach. This individual will play a critical role in managing the billing process, supporting accounts receivable activities, and serving as a liaison between professionals, clients, and accounting operations.

The ideal candidate will have experience in a law firm or other professional services environment where time-based billing is a core function. Candidates from legal, public accounting, consulting, architecture, engineering, or similar service-based industries are encouraged to apply.

Key Responsibilities

• Manage the full billing cycle, including pre-bills, revisions, billing adjustments, and final invoice processing.
• Coordinate with professionals to review time entries, expenses, and billing requests.
• Generate and distribute client invoices accurately and on schedule.
• Monitor accounts receivable and follow up on outstanding invoices and collections.
• Process client payments and maintain accurate billing and payment records.
• Resolve billing discrepancies and respond to client inquiries regarding invoices and payments.
• Prepare aging reports and assist with collections efforts.
• Process cash receipts, deposits, and daily banking transactions.
• Perform account reconciliations and maintain accurate financial records.
• Partner with accounting leadership to improve billing processes and reporting.
• Assist with special projects and administrative accounting duties as needed.

Qualifications

• 3+ years of billing, accounts receivable, collections, or accounting experience.
• Law firm billing experience is strongly preferred.
• Candidates from professional services environments with time-based billing experience will also be considered.
• Strong understanding of billing, accounts receivable, and general accounting principles.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and customer service skills.
• Proficiency in Microsoft Excel and accounting/billing software.

Preferred Experience

• Legal billing experience.
• Time and expense billing environments.
• Professional services industries such as law, CPA firms, consulting, architecture, or engineering.
• Bachelor's degree preferred