Legal Billing Specialist

San Diego Boutique Law Firm; San Diego (CA); Hybrid; USD 38,572 - 41,328; Full time

Job summary

San Diego Boutique Law Firm in San Diego, CA is seeking an experienced Billing Specialist to join our accounting team in a hybrid role based out of our office. You will collaborate with billing attorneys to revise, process, and issue accurate monthly invoices while helping ensure timely collections and account follow-up.

The ideal candidate has at least two years of billing experience in a law firm, is detail-oriented, organized, and proficient with MS Office, Excel, and billing software.

Qualifications

• At least two years of billing experience in a law firm.
• Strong written and verbal communication skills are required.
• Excellent organization and multitasking abilities are essential.
• Proficiency with MS Office, Excel, and billing software is expected.

Responsibilities

• Distribute initial invoices for attorney review every month.
• Amend invoices and finalize for distribution.
• Maintain accurate records for incoming payments and accounts.
• Resolve billing inquiries with clients' accounting departments.
• Follow up on past due balances and secure timely payments.
• Prepare revisions and run final bills for distribution.

Skills

Communication

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Tools

MS Office

Excel

Billing software

Job description

Do you enjoy working with numbers and are looking for an opportunity in the legal industry? Our law firm is seeking an experienced Billing Specialist to join our accounting team in a hybrid role based out of our San Diego office. In this position, you will work closely with our billing attorneys to revise, process, and issue accurate monthly invoices while helping ensure timely collections and account follow-up. Because this role requires consistent communication and follow-up regarding outstanding balances, accounts receivable experience is highly preferred. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment. If you have at least two years of billing experience and enjoy working collaboratively to support a growing law firm, we encourage you to apply.

Responsibilities

• Distribute initial invoices for attorney review every month
• Amend invoices with guidance from billing attorneys and finalize for distribution
• Maintain accurate financial records for incoming payments on accounts
• Resolve any billing inquiries by working with the client’s accounting department
• Assess accounts receivable reports for past due balances owed and follow up with clients on when payments will be made
• Issue new client fee agreements and process retainers
• Apply incoming payments to the correct accounts and keep accurate financial records
• Generate and distribute Prebills and ensure that attorneys receive, review, and return edited Prebills in a timely manner
• Prepare requested revisions from billing attorneys and run final bills for distribution
• Disperse monthly invoices to billing attorneys for initial review
• Monitor retainer balances and secure replenishments from clients as needed
• Review reports indicating past due accounts and follow up on when to expect payment
• Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner
• Provide budgets, billing forecasts, and ad hoc reporting to management and clients

Qualifications

• At least two years’ experience working in a law firm environment as a billing specialist
• Strong written and verbal communication skills and organizational skills are required
• A high school diploma or equivalent is needed; some college is an asset
• Computer proficiency with MS Office, Excel, and billing software programs is essential
• Able to produce a high quality work product while handling multiple projects
• Minimum of two years working as a billing specialist in a law firm
• Excellent written and verbal communication skills and organizational skills are essential in this role

Compensation

$28 - $30 hourly