Legal Billing Specialist

gpac; San Diego (CA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Life and disability insurance

Paid time off and holidays

Transportation assistance

Professional development opportunities

Job summary

gpac is recruiting for an established San Diego law firm seeking an experienced Legal Billing Specialist to join a collaborative, hybrid team. The ideal candidate will manage end-to-end client invoicing, ensuring accuracy, compliance, and timely collections in a fast-paced environment.

Key duties include reviewing invoices, handling write-downs and split billing, and coordinating with attorneys and clients using Aderant, ProLaw, or Elite 3E.

Qualifications

• 5+ years of legal billing experience in a law firm environment.
• Strong attention to detail and organizational skills.
• Experience with Aderant, ProLaw, Elite 3E, or similar billing software.
• Excellent communication and interpersonal skills.
• Ability to manage multiple deadlines and work independently.
• Discretion when handling confidential financial and client information.
• iManage and SQL experience preferred.

Responsibilities

• Prepare, review, and finalize client invoices based on firm and client billing guidelines.
• Handle write-downs, rate corrections, trust applications, and split billing.
• Submit invoices through eBilling platforms and resolve rejections or adjustments.
• Monitor attorney time and expenses for accuracy and compliance.
• Assist with collections and follow up on outstanding accounts.
• Manage eBilling setups, client onboarding, rate approvals, and matter setup in Aderant.
• Process LEDES files and ensure billing documents are accurate and professional.
• Work with attorneys, staff, and clients to resolve billing discrepancies and invoice issues.
• Maintain billing records and prepare monthly reports on AR, trusts, time, costs, and matter status.

Skills

Legal billing experience

Attention to detail

Organizational skills

Communication skills

Multitasking

Discretion with confidential info

iManage

SQL

Education

High school diploma

Tools

Aderant

ProLaw

Elite 3E

iManage

SQL

Job description

Legal Billing Specialist - San Diego, CA | Hybrid

Established full-service law firm in San Diego is seeking an experienced Legal Billing Specialist to join its collaborative team. This is a great opportunity for someone with strong legal billing experience who is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

• Prepare, review, and finalize client invoices based on firm and client billing guidelines
• Handle write-downs, rate corrections, trust applications, and split billing
• Submit invoices through eBilling platforms and resolve rejections or adjustments
• Monitor attorney time and expenses for accuracy and compliance
• Assist with collections and follow up on outstanding accounts
• Manage eBilling setups, client onboarding, rate approvals, and matter setup in Aderant
• Process LEDES files and ensure billing documents are accurate and professional
• Work with attorneys, staff, and clients to resolve billing discrepancies and invoice issues
• Maintain billing records and prepare monthly reports on AR, trusts, time, costs, and matter status

Qualifications

• 5+ years of legal billing experience in a law firm environment
• High school diploma
• Experience with Aderant, ProLaw, Elite 3E, or similar billing software
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal skills
• Ability to manage multiple deadlines and work independently
• Discretion when handling confidential financial and client information
• iManage and SQL experience preferred

Compensation & Benefits

• Medical, dental, and vision insurance
• 401(k)
• Life and disability insurance
• Paid time off and holidays
• Transportation assistance
• Professional development and continuing education opportunities

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.