Legal Billing Operations Coordinator

Global Partners LP; Newton (MA); On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

Competitive pay

Health & wellness benefits

401k with company match

Tuition reimbursement

Professional development

Job summary

Global Partners LP is seeking an organized Legal Invoicing Operations Assistant in Newton, MA to process invoices per internal procedures and manage billing platforms. You will coordinate with outside law firms, support vendor onboarding, and assist attorneys with timely approvals and deliverables.

The role requires attention to detail, strong communication, and proficiency with Microsoft Office and billing tools. Hybrid work options and professional development opportunities are available.

Qualifications

• 1-3 years of relevant experience with an Associate's Degree preferred.
• Strong attention to detail, critical thinking, and analytical and reasoning skills.
• Excellent written and verbal communication skills, including strong grammar, spelling and formatting.
• Ability to build positive working relationships and communicate effectively with people at all levels, both internally and externally.
• Excellent Microsoft Office skills and proficiency with billing tools; Onit Unity experience a plus.

Responsibilities

• Process legal invoices according to internal procedures, leveraging billing platforms to process, track and route invoices.
• Serve as primary contact for outside law firms and vendors regarding invoice status and payment inquiries.
• Support onboarding of new law firms and legal vendors to billing platforms.
• Partner with internal attorneys to secure timely invoice approvals and clarify billing deliverables.
• Generate standard and ad-hoc billing, aging and expenditure reports for the Legal Department and management.
• Create and maintain Legal Invoice Operations documentation using Word, Excel, Smartsheet, Scribe and other software.
• Assist with monitoring and actioning requests via the shared email mailbox.
• Maintain the Global Partners 8-K Index monthly with summary of SEC filings.
• Assist in maintaining office supplies for the Legal Department.
• Plan, schedule, track project progress, and meet deadlines, communicating progress to management.

Skills

Attention to detail

Verbal communication

Written communication

Time management

Collaboration

Education

Associate's Degree in Business Administration or Paralegal Studies

Tools

Onit Unity

Microsoft Teams

Excel

Word

PowerPoint

SharePoint

Job description

Global Partners LP is seeking an organized Legal Invoicing Operations Assistant in Newton, MA to process invoices per internal procedures and manage billing platforms. You will coordinate with outside law firms, support vendor onboarding, and assist attorneys with timely approvals and deliverables.

The role requires attention to detail, strong communication, and proficiency with Microsoft Office and billing tools. Hybrid work options and professional development opportunities are available.