E-Billing Coordinator

Buchalter PC; California (MO); Hybrid; USD 90,000 - 105,000; Full time

Benefits offered by this job

401K

Profit sharing

Full benefits package

Job summary

Buchalter PC is seeking an E-Billing Coordinator to manage the legal e-billing process, ensuring timely and accurate invoicing from our Los Angeles office. The successful candidate will act as a liaison between legal teams and clients, requiring strong analytical skills and attention to detail.

The role involves preparing electronic invoices, reviewing billing data, and resolving discrepancies. A Bachelor’s degree and a minimum of 2 years' experience in a financial role are preferred, alongside expertise with e-billing software. This hybrid position allows for remote work two days a week.

Qualifications

• Minimum of 2 years of experience in accounts receivable or a similar role.
• Strong understanding of compliance regulations related to legal billing.
• Proficient with client billing guidelines and time entry procedures.

Responsibilities

• Prepare, submit, and monitor electronic invoices for legal services.
• Review and verify billing data for accuracy and adherence to guidelines.
• Resolve billing discrepancies and disputes proactively.

Skills

Strong analytical skills

Attention to detail

Familiarity with law firm billing practices

Knowledge of LEDES format standards

Advanced legal experience with e-billing platforms

Education

Associate or Bachelor’s degree in Accounting or Finance

Tools

e-billing software

Job description

Buchalter LLP, a full-service business law firm, has an immediate opening for an E-Billing Coordinator based in our Los Angeles, Sacramento, or Portland office. There is only one opening.

The E-Biller is responsible for managing the legal e-billing process to ensure the timely and accurate submission of invoices within the Firm. This role serves as a liaison between the legal team, clients, and third-party billing systems, ensuring billing compliance and addressing any issues or discrepancies. Performing full-cycle billing functions such as editing/revisions of pre-bills and preparing/finalizing invoices. The ideal candidate will possess strong analytical skills, attention to detail, and experience with e-billing software to support efficient financial operations and accurate invoicing.

Essential Functions

• Prepare, submit, and monitor electronic invoices for legal services rendered, ensuring timely and accurate billing cycles.
• Review and verify billing data for accuracy and adherence to client billing guidelines and company policies.
• Resolve billing discrepancies, disputes, or client inquiries with a proactive approach to ensure smooth financial operations.
• Maintain and update billing records, tracking adjustments and reconciling discrepancies within the billing system.
• Coordinate with attorneys, paralegals, and other team members to ensure compliance with client billing requirements and address specific billing needs.
• Assist in preparing financial reports and generating billing summaries for management and legal staff review.
• Manage e-billing platform maintenance, including data entry and upkeep of client-specific billing codes or rate structures.
• Submit appeals/adjustments as needed on short-paid invoices to portals.
• Collaborate with other members of the Finance department on billing-related reporting and reconciliation tasks.
• Successfully administer monthly billings and ad hoc requests from Billing attorneys.

Qualifications

• Education: Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Experience: Minimum of 2 years of experience in accounts receivable, collections, or a similar financial role.
• Technical Skills:
  • Familiarity with law firm billing practices, client billing guidelines, and time entry procedures.
  • Strong understanding of compliance regulations and guidelines related to legal billing.
  • Knowledge of LEDES format standards and UTBMS coding.
  • Advanced legal experience handling e-billing in different e-billing portals/platforms.
  • Insurance SIR tracking experience.
• This position is hybrid offering two remote workdays per week. The remaining work days require in-office attendance in the Los Angeles office.
• The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.
• Overtime may be required on an as-needed basis.

Buchalter LLP offers a competitive salary, 401K, profit sharing and a full benefits package.

California: Pay Scale: The reasonably expected pay scale for this position is $90,000 to $105,000 per year. This is an employer estimate and the salary offered within that range, and the potential for bonus and bonus amount, will depend on candidate’s years of practice, experience and performance.

Buchalter was founded based on principles of inclusivity. Our Firm’s commitment to reflecting and enhancing the rich diversity of the clients and communities we serve is more than eight decades strong. Buchalter’s diversity of attorneys and staff provides clients with a greater breadth of creative talent and alternative approaches, and enriches our firm’s collaborative, entrepreneurial and collegial environment, benefiting all. We are proud to be an equal opportunity employer. In recruiting, we welcome the unique contributions that all candidates can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Interested candidates should submit a resume using the link below.