Legal Billing Specialist ( Hybrid)

Jobot; Austin (TX); Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Generous 401(k) Plan

Performance-Based Bonus Opportunities

Flexible Scheduling

Hybrid Work Environment — 2 days in in

Comprehensive Benefits Package

Job summary

Jobot in Austin, TX is seeking an experienced Legal Billing Specialist to manage the full billing cycle in a hybrid role. You will prepare and review invoices, coordinate with attorneys and clients, and navigate third-party e-billing platforms.

Ideal candidates have 5+ years in law firm billing, strong Elite 3E experience, and familiarity with eBillingHub. This fast-paced position offers hybrid work with in-office and remote days and a comprehensive benefits package.

Qualifications

• Bachelor's degree preferred and relevant finance experience.
• Minimum of 5 years of hands-on legal billing experience in a law firm.
• Strong Elite 3E experience and familiarity with electronic billing.
• Experience with eBillingHub strongly preferred.
• Knowledge of complex legal billing and electronic billing processes.
• Proficiency with Microsoft Office, especially Excel.
• Exceptional attention to detail and accuracy.

Responsibilities

• Prepare, review, verify, and distribute monthly invoices (electronic and PDF).
• Handle a high volume of monthly bills with high accuracy.
• Process complex billing matters with discounts and split-party billing.
• Manage invoices through third-party e-billing systems.
• Coordinate with attorneys on short pays, rejections, budgets, and accruals.
• Monitor e-bills through submission, approval, and payment.

Skills

Analytical ability

Research skills

Problem-solving

Attention to detail

Communication skills

Education

Bachelor's degree (preferred)

Tools

Elite 3E

eBillingHub

Microsoft Excel

Job description

Legal Billing Specialist ( Hybrid)

$90000 - $110000 per year | Austin, TX | Hybrid | Permanent

Legal Billing + Elite 3E + Complex Invoicing + High-Volume Environment

A bit about us:

We are seeking an experienced Legal Billing Specialist to join our finance and billing team. This position is responsible for managing the full billing cycle, including preparing and reviewing high-volume and complex invoices, coordinating with attorneys and clients, and managing invoices through third-party e-billing platforms.

The ideal candidate has at least five years of hands-on law firm billing experience, strong Elite 3E experience, and a solid understanding of electronic billing. Experience with eBillingHub is highly preferred.

This is a detail-oriented position requiring strong analytical, research, communication, and problem-solving abilities. The successful candidate will be comfortable working independently, managing competing priorities, and operating effectively in a fast-paced environment.

Why join us?

• Competitive Compensation
• Generous 401(k) Plan
• Performance-Based Bonus Opportunities
• Flexible Scheduling
• Hybrid Work Environment — 2 days in the office + 3 days remote
• Comprehensive Benefits Package

Job Details

Responsibilities:

• Prepare, review, verify, and distribute monthly invoices, including electronic and PDF invoices.
• Manage a high volume of monthly bills while maintaining a high level of accuracy.
• Process complex billing matters involving multiple discounts, split-party billing, other specialized billing requirements.
• Manage invoices and accounts through third-party e-billing systems.
• Coordinate with attorneys regarding short pays, invoice rejections, appeals, budgets, accruals, billing status
• Monitor e-bills through the submission, approval, and payment process and follow up on outstanding issues.
• Maintain billing rates and billing arrangements.
• Assist with developing or updating billing formats and templates as needed.
• Research and resolve billing inquiries, discrepancies, and other billing issues.
• Prepare billing schedules, reports, analyses, and other financial information as requested.
• Apply firm billing policies and procedures, including write-off policies.
• Communicate professionally and effectively with attorneys, staff, clients, and billing contacts.
• Maintain strict confidentiality of financial, client, and matter information.
• Participate in special projects and other billing initiatives as assigned

Qualifications:

• Bachelor's degree preferred.
• Minimum of 5 years of hands-on legal billing experience in a law firm environment.
• Strong experience with Elite 3E required.
• Experience with eBillingHub strongly preferred.
• Strong knowledge of complex legal billing and electronic billing processes.
• Proficiency with Microsoft Office, particularly Microsoft Excel.
• Excellent attention to detail and accuracy.
• Strong analytical, research, and problem-solving skills.
• Ability to manage multiple priorities and organize workflow effectively.
• Ability to work independently with minimal supervision.
• Strong follow-through and initiative.
• Excellent written and verbal communication skills.
• Ability to work effectively in a high-volume, deadline-driven environment.
• Flexibility to adjust working hours when necessary to meet client deadlines or billing demands.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.