Legal Assistant Billing Specialist

gtlaw; Phoenix (AZ); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Greenberg Traurig is seeking a Legal Assistant Billing Specialist in Phoenix to support the Billing Department in preparing, reviewing, and processing client invoices, ensuring accuracy and timeliness in a hybrid office setting.

This entry-level role requires strong communication, attention to detail, and the ability to collaborate with attorneys and clients across teams. You will work with the Billing Manager of Revenue Management and may be asked to work overtime as needed.

Qualifications

• Bachelor's Degree in Accounting or Finance preferred, but not required.
• Minimum 1–3 years of prior work experience.
• Proficiency in Excel is required.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.

Responsibilities

• Edit time and expense entries in billing software as requested by Billing Attorneys.
• Generate a high volume of complex client invoices.
• Ensure invoices comply with billing guidelines and include all supporting documentation.

Skills

Excellent communication

Attention to detail

Time management

Organizational skills

Analytical skills

Proactive

Work under pressure

Education

Bachelor's Degree in Accounting or Finance

Tools

Excel

AI tools familiarity

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting opportunity for a Legal Assistant Billing Specialist to join our Revenue Management Department. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment within the legal industry.

Join our Revenue Management Team as a Legal Assistant Billing Specialist located in our Phoenix office.

We are seeking a highly skilled and meticulous professional who thrives in a fast-paced, deadline-driven environment. In this entry-level role, you will provide support to our Billing Department where you'll process, ensure accurate and timely invoicing, and collaborate with attorneys and client to manage billing inquiries and compliance. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.

This role will be based in our Phoenix office on a hybrid basis. This position reports to the Billing Manager of Revenue Management. The candidate must be flexible to work overtime as needed.

Position Summary:

The Legal Assistant Billing Specialist role involves supporting the billing department in preparing, reviewing, and processing client invoices while ensuring accuracy and compliance with firm policies and client guidelines. The candidate must have strong analytical abilities, exceptional attention to detail, and excellent communication skills to liaise effectively with attorneys, clients, and administrative staff. The candidate must be eager to learn industry standard legal billing practices.

Key Responsibilities:

• Assists with editing time and expense entries in our billing software based on the requests from the Billing Attorneys.
• Assists with the generation of high volume of complex client invoices.
• Works with the Billing Specialists to ensure that all invoices are in compliance with the billing guidelines and that all required supporting documentation is compiled prior to submission.
• Assists with the submission of electronic bills, including all supporting documentation.
• Works with the Billing Specialists to monitor and immediately address any invoice rejections, reductions, and appeals as needed.
• Assists and respond to billing inquiries.
• Assists with special projects and ad hoc reports as requested.

Qualifications:

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Effectively prioritize workload and adapt to a fast-paced environment.
• Highly motivated self-starter who can work well under supervision, as well as take a proactive approach in a team setting.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Strong analytical and problem-solving skills.
• Takes initiative and uses good judgment, excellent follow-up skills.
• Must have the ability to work under pressure to meet strict deadlines.
• Ability to establish and maintain positive and effective working relationships within all levels of the firm.

Education & Experience

• Bachelor's Degree in Accounting or Finance preferred, but not required.
• Minimum 1-3 years of prior work experience.

Technology

• Proficiency in Excel required.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements:

• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
• This position may also be sedentary and require the employee to sit for extended periods of time.
• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.