Legal Associate

State of Wisconsin; Madison (WI); Hybrid; USD 59,000 - 66,000; Full time

Benefits offered by this job

Substantial leave (3.5 weeks)

9 paid holidays

Sick time rollover

Pension plan with employer match

457 retirement plan

Employee assistance program

Job summary

The Department of Administration (DOA) in Wisconsin is seeking a Legal Associate for the Division of Hearings and Appeals, Corrections Unit, based at Hill Farms Office Building in Madison. Starting hourly rate is $29.28 with a 12-month probation.

After training, hybrid remote work up to 50% may be available; background checks are conducted; visa sponsorship is not provided. Position includes comprehensive benefits, a pension plan with employer match, 457 plan option, generous leave, and telework

Qualifications

• Experience in administrative support activities (phone, email, redaction, scanning).
• Managed multiple calendars with scheduling, rescheduling, cancelling, and sending invites.
• Maintained electronic records and files.
• Provided customer service to external customers via email and phone.
• Proficient with Microsoft Outlook and Word in a professional setting.

Responsibilities

• Provide administrative support activities (phone calls, emails, redaction, scanning).
• Manage calendars, scheduling, rescheduling, and invites.
• Maintain electronic records and files.
• Provide customer service to external customers via email and phone.
• Use Microsoft Outlook and Word to prepare communications and documents.

Skills

Administrative support

Calendar management

Customer service

Communication

Research/analysis

Tools

Microsoft Outlook

Microsoft Word

Job description

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Provide administrative and legal support as a Legal Associate for the Division of Hearings and Appeals, Corrections Unit.

This position is headquartered at the Hill Farms Office Building located at 4822 Madison Yards Way, Madison WI. The hours for this position are 7:45AM – 4:30PM.

The Division of Hearings and Appeals (DHA) is a quasi-judicial, independent entity created to conduct high quality, impartial, independent, and cost and time efficient hearings that serve customer agencies and the citizens of Wisconsin. DHA currently conducts hearings for fifteen state agencies and is also available to do hearings for other agencies when requested. It is a growing agency with a varied caseload which fall under these administrative units: Corrections Unit, General Government Unit, and Public Assistance and Social Services Unit. To learn more about DHA, please click here .

The DHA is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring

• Substantial leave time including at least3.5weeks of paid leave time to start, 9 paid holidays, and 130 hours of sick time that rollover each year.
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements.
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for using paid time off for such celebrations.

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

As the flagship agency of the State of Wisconsin, our core values at Department of Administration areAdaptability, Collaboration, Stewardship, Equity, Service Excellence, and Integrity. Our values make it possible for us to fulfill our mission, with a set of shared principles and practices, and form the bedrock of how we operate, interact, and are seen by colleagues, partners, and other agencies.

Position Summary

The Division of Hearings and Appeals (DHA) receives over 8,000 hearing requests per year from the Department of Corrections. Each of these requests are scheduled for hearing, with approximately 70% of those hearings rescheduled at least once. Hearings must be scheduled in accordance with requirements set forth in Wis. Admin. Code § HA 2.05(4)(a) and Wis. Stats. § 302.335. There are approximately 3,200 decisions issued with over 1,000 of those decisions appealed to the division administrator. Duties are performed utilizing a proprietary case management system. This position requires extensive knowledge of statutes and administrative rules, including but not limited to: Wisconsin Statutes Chapters 302, 304, 973 and Revocation Hearings: Wis. Admin. Code §§ HA 2.05(7)(h), HA 2.05(7)(i), HA 2.05(9)(b). For more information, please view the complete position description .

Starting hourly rate for the Legal Associate position (schedule/range 02-13) will be $29.28 per hour. A 12-month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Due to the nature of the position, DOA will conduct background checks on applicants prior to selection. DOA does not sponsor work visas and is not an eligible OPT (Optional Practical Training) employer for F-1 international students. All persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form.

After training for up to 6 months, this position may be eligible for a hybrid remote/in-office work schedule, up to 50% of a two week pay period remote, as determined by the supervisor based upon the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail during the interview process.

This recruitment may be used to fill future permanent and LTE vacancies that occur in the next six months.

Qualifications

Minimally qualified applicants will have experience with each of the following:

• Providing administrative support activities (Activities may include answering confidential phone calls, sending or reviewing email, redacting documents, faxing or scanning documents, etc.)
• Managing multiple calendars including scheduling, rescheduling, cancelling, and sending invites for a team
• Maintaining electronic records and files
• Providing customer service to external customers through emails and phone calls
• Using Microsoft Outlook and Word or similar programs in a professional setting (Activities may include utilizing distribution lists, mail merge (word documents and emails), adding attachments, using the formatting options (i.e. tabs, bullet/ list making, etc.), advanced functions may include delay delivery, voting buttons or read receipts.)

In addition, well-qualified applicants will have experience with one or more of the following:

• Researching, analyzing, or interpreting information to perform activities such as providing answers to customer questions, developing a recommendation, reaching a conclusion, etc
• Typing Transcripts
• Managing electronic records and files