Judicial Assistant (Branch 4)

Outagamie County; Appleton (WI); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Benefits package

Job summary

Outagamie County is seeking a Judicial Assistant to support the Circuit Court. You will manage calendars, prepare legal documents, schedule hearings and conferences, and provide coverage for other courts as needed.

The role requires attention to detail and the ability to handle multiple administrative duties in a busy court environment. The position includes handling CCAP, maintaining the attorney list for Dean appointments, and operating tele- and video-conferencing equipment.

Qualifications

• Associate degree including training in legal terminology, office procedures, and word processing.
• With three to five years legal office experience.
• Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

Responsibilities

• Conduits statutory scheduling hearings, pre-trial conferences and status conferences.
• Learns, uses and understands CCAP.
• Performs case management; reviews pending case reports; initiates action on all cases.
• Schedules court hearings, appointments, and meetings; prepares daily and weekly calendars.
• Provides coverage and training for other courts as needed.
• Performs administrative duties related to alternative treatment courts – Truancy, Drug, Mental Health and Veterans Courts.
• Maintains the attorney list for Dean appointments.
• Operates the tele-conferencing and video-conferencing equipment in the courtrooms.
• Performs jury management, prepares jury instructions for jury trials, schedules interpreters for court hearings.

Skills

Legal terminology

Office procedures

Word processing

Descriptive statistics

Document preparation

Communication

Education

Associate degree with legal terminology training

Tools

CCAP

Teleconferencing equipment

Dictaphone

Job description

Reporting to a Circuit Court Judge, the Judicial Assistant performs support duties including case management; preparation of documents; conducting scheduling conferences and pre-trial conferences; scheduling hearings, cases, and meetings; and other administrative duties as required.

*This position will be in Branch 4

*Posting Closes September 18 at Noon

HOURS: Flexible but within business hours ( 8:30-4:30 Monday-Friday with ½ hour lunch ) with possibilities of overtime

INVESTED IN SERVING - BETTER TOGETHER - CREATE PROGRESS - SUPPORT THROUGH COMPASSION

Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting: https://www.outagamie.gov/Our-County/Human-Resources/Employee-Benefits-Information

The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Conducts statutory scheduling hearings, pre-trial conferences and status conferences.
• Learns, uses and understands CCAP.
• Performs case management; reviews pending case reports; initiates action on all cases.
• Schedules court hearings, appointments, and meetings; prepares daily and weekly calendars.
• Provides coverage and training for other courts as needed.
• Performs administrative duties related to alternative treatment courts – Truancy, Drug, Mental Health and Veterans Courts.
• Maintains the attorney list for Dean appointments.
• Operates the tele-conferencing and video-conferencing equipment in the courtrooms.
• Performs jury management, prepares jury instructions for jury trials, schedules interpreters for court hearings.
• Manages of out-of-county case assignments and requests for substitution of judge.
• Composes and types correspondence, reports, legal forms, orders and decisions, purchase requisitions, and maintains inventory control.
• Maintains Judge's library.
• Staffs monthly Judge's Meetings; prepares Minutes and follow-up for next meeting.
• Organizes, maintains, and assumes custodial responsibility for interdepartmental files and records.
• Receives, screens, and places telephone calls, provides information and assistance to the general public and others, processes daily mail.
• Maintains regular and predictable attendance, works overtime/extra hours as required.
• Performs other duties as assigned.

• Associate degree including training in legal terminology, office procedures, and word processing.

• With three to five years legal office experience.

• Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

• Ability to operate a variety of office equipment including personal computer, typewriter, photocopier, fax machine, telephone, and Dictaphone.
• Ability to add, subtract, multiply, divide, calculate decimals and percentages, and make use of the principles of descriptive statistics.
• Ability to comprehend and interpret a variety of documents including court orders, motions, stipulations, statement, etc., law books, administrative and other codes, letters and other correspondence, etc.
• Ability to prepare a variety of documents including Court orders, decisions, jury instructions, calendars, letters and other correspondence, purchase orders, and payment vouchers.
• Ability to use and interpret legal terminology.
• Ability to communicate effectively with attorneys, Clerk of Courts, and other court personnel, Child Support Agency personnel, Department of Human Services personnel, Register in Probate, Probation and Parole personnel, Sheriff's Department and Jail personnel, the general public, and others verbally and in writing.