Legal Assistant (Transactional Real Estate)

Seltzer Caplan McMahon Vitek; San Diego (CA); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Paid Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Job summary

A leading law firm in San Diego seeks an experienced Legal Assistant to provide dedicated support to a senior real estate partner. The ideal candidate will assist in commercial real estate matters, demonstrating exceptional attention to detail and strong time management skills. This high-volume practice requires proficiency in document preparation and administrative tasks. Join a collaborative team focused on professionalism and excellence, in an environment that supports professional growth.

Qualifications

• Minimum 5 years of experience as a transactional legal assistant.
• Strong administrative skills with expertise in MS Word, Excel, and Outlook.
• Experience supporting real estate development, acquisitions, and transactional matters.

Responsibilities

• Provide dedicated 1:1 administrative support to a senior real estate partner.
• Manage attorney time entries and billing processes through 3E Elite.
• Handle all non-billable administrative support needs, including scheduling.
• Prepare and submit conflict checks, open new matters, and draft engagement agreements.
• Assist with organizing and assembling closing deliverables and preparing closing binders.

Skills

Transactional legal assistance

MS Word

MS Excel

MS Outlook

Word processing

Proofreading

Written communication

Verbal communication

Organizational skills

Tech-savvy

Tools

3E Elite

AIA forms

AIR forms

CAR forms

Job description

Salary

$85,000–$95,000 annually [Actual salary will depend upon several factors, including, but not limited to, relevant experience, job-related skills, and qualifications.]

Benefits

Paid Medical, Dental, and Vision Insurance | 401(k) Plan

Seltzer Caplan McMahon Vitek seeks an experienced and highly organized Legal Assistant to provide dedicated support to a senior real estate partner with a fast-paced and expanding transactional practice. The successful candidate will assist with a broad range of commercial real estate matters, including joint ventures, financing, leasing, and related transactions. This position requires exceptional attention to detail, strong time‑management skills, and the ability to thrive in a high-volume practice environment. The attorney maintains a substantial billable workload exceeding 300 hours per month, and the ideal candidate will demonstrate a proven ability to manage competing priorities efficiently and proactively.

Why Join SCMV?

At Seltzer Caplan McMahon Vitek, a leading law firm in San Diego, we value professionalism, teamwork, and a commitment to excellence. You’ll work alongside experienced attorneys and dedicated support staff in a collaborative, client‑focused environment that supports professional growth.

Key Responsibilities

• Provide dedicated 1:1 administrative and transactional support to a senior real estate partner in a high‑volume practice.
• Manage attorney time entries and billing processes through 3E Elite.
• Handle all non‑billable administrative support needs, including scheduling, document organization, and correspondence.
• Utilize common commercial real estate forms and resources, such as AIA, AIR, and CAR.
• Prepare and submit conflict checks, open new matters, and draft engagement agreements and conflict waiver letters.
• Assist with commercial real estate and corporate transactional matters by organizing and assembling closing deliverables and preparing comprehensive closing binders.
• Order lien, UCC, and litigation searches to support due diligence efforts.
• Draft, redline, review, and revise transactional documents, including leases and purchase and sale agreements.
• Manage business entity formations and ongoing compliance for corporations, LLCs, and limited partnerships, including preparation and filing of organizational documents, statements of information, notices of transaction, EIN applications, annual reports, and franchise tax filings.
• Coordinate with state agencies and service companies to obtain Certificates of Formation and Certificates of Good Standing in multiple jurisdictions.

Required Qualifications

• Minimum 5 years of experience as a transactional legal assistant
• Strong administrative skills with expertise in MS Word, Excel, and Outlook.
• Experience supporting real estate development, acquisitions, and transactional matters.
• Exceptional word processing and proofreading skills.
• Excellent written and verbal communication skills.
• Strong administrative and organizational skills with high attention to detail.
• Ability to work collaboratively in a fast‑paced environment.
• Tech‑savvy and able to navigate AIA, AIR, and CAR systems.