Legal Assistant: Precise Admin & Case Prep

Chartwell Law; Tampa (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Chartwell Law in Tampa, FL is seeking a full-time Legal Assistant to provide comprehensive administrative and legal support to attorneys and staff. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced legal environment.

The position involves preparing, formatting, and proofreading documents; managing calendars; filing with courts and agencies; maintaining client files; assisting with time entry and billing; and supporting

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 2 years of experience in a legal assistant or administrative support role preferred.
• Proficiency in Microsoft Office Suite and legal practice management software.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Excellent time management and organizational abilities.
• Familiarity with legal terminology, procedures, and court systems.

Responsibilities

• Prepare, format, and proofread legal documents, correspondence, and reports.
• Manage attorney calendars, schedule meetings, and coordinate travel arrangements.
• File legal documents with courts and administrative agencies (electronically and manually).
• Maintain and organize client files, both physical and electronic.
• Assist with time entry, billing, and expense reporting.
• Communicate professionally with clients, courts, and internal staff.
• Conduct basic legal research and compile information as needed.
• Support case preparation including document production, discovery, and trial preparation.
• Perform other administrative duties as assigned.

Skills

Communication

Time management

Discretion/Confidentiality

Written communication

Organizational skills

Legal terminology

Attention to detail

Education

High school diploma or equivalent

Associate degree preferred

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Legal practice management software

Job description

Chartwell Law in Tampa, FL is seeking a full-time Legal Assistant to provide comprehensive administrative and legal support to attorneys and staff. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced legal environment.

The position involves preparing, formatting, and proofreading documents; managing calendars; filing with courts and agencies; maintaining client files; assisting with time entry and billing; and supporting