Legal Assistant: Multi‑Practice Support (In‑Office, Parsippany)

Porzio, Bromberg & Newman, P.C.; Parsippany-Troy Hills (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

Porzio, Bromberg & Newman, P.C. seeks a detail-oriented Legal Assistant to provide flexible support across multiple attorneys and practice groups in Parsippany, NJ. Responsibilities include calendar management, client intake, document preparation, billing support, and file management while upholding confidentiality and professionalism.

The role is full-time, in-office, Monday through Friday from 9:00 a.m. to 5:00 p.m., with a salary range of $50,000 to $70,000 annually.

Qualifications

• Minimum of 2 years of experience as a legal assistant or equivalent.
• Strong organizational skills with the ability to manage multiple priorities while maintaining accuracy in legal documentation, scheduling, and file management.
• Familiarity with client intake, conflict checks, filing procedures, deadlines, and general legal support functions.
• Proficient in organizing, maintaining, and retrieving electronic and physical client records and legal documents.
• Excellent verbal and written communication, including spelling, grammar, and professional writing.
• Proactive problem solving and ability to adapt to varying workflows.
• Comfort with learning and using legal software, document management systems, electronic filing platforms, workflow tools, and AI-assisted technologies.
• Team-oriented and able to work across multiple practice groups; occasional overtime may be required.
• Experience with billing, invoicing, expense reporting, and other administrative tasks.

Responsibilities

• Manage attorney calendars, meetings, travel arrangements, and day-to-day scheduling.
• Handle client intake, conflict checks, file opening, and client communications.
• Answer calls, manage correspondence, and respond to client inquiries professionally.
• Draft, proofread, revise, and finalize legal documents, correspondence, contracts, and memoranda.
• Maintain client files, docketing/tickler systems, and document management processes.
• Process billing, invoicing, expense reports, and other administrative support tasks.
• Coordinate e-filings and court filings as needed.
• Support multiple attorneys and practice groups while maintaining confidentiality and adapting to varying workflows.

Skills

Organization

Attention to Detail

Communication Skills

Document Management

Billing & Invoicing

Scheduling

Legal Software

Adaptability

Team Collaboration

Notary Certification

Job description

Porzio, Bromberg & Newman, P.C. seeks a detail-oriented Legal Assistant to provide flexible support across multiple attorneys and practice groups in Parsippany, NJ. Responsibilities include calendar management, client intake, document preparation, billing support, and file management while upholding confidentiality and professionalism.

The role is full-time, in-office, Monday through Friday from 9:00 a.m. to 5:00 p.m., with a salary range of $50,000 to $70,000 annually.