Dynamic Legal Assistant - Multi-Attorney Support

Porzio Bromberg & Newman; Parsippany-Troy Hills (NJ); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) retirement plan with employer 匹

Life Insurance

Disability insurance

Paid Time Off

Paid Holidays

Employee Assistance Programs

Job summary

Porzio, Bromberg & Newman, P.C. seeks a detail-oriented Legal Assistant to provide flexible support across multiple attorneys and practice groups on a rotating or as-needed basis. This role is based in Parsippany, NJ and is a full-time, in-office position, Monday through Friday, 9:00 a.m.

to 5:00 p.m. Responsibilities include calendar management, client intake, document preparation, billing support, file management, and client communication while maintaining confidentiality.

Qualifications

• Minimum of 2 years of experience as a legal assistant or equivalent.
• Strong organizational skills with the ability to manage multiple priorities while maintaining accuracy in legal documentation, scheduling, and file management.
• Familiarity with client intake, conflict checks, court and agency rules, filing procedures, deadlines, and general legal support functions.
• Proficient in organizing, maintaining, and retrieving electronic and physical client records and legal documents.
• Excellent verbal and written communication skills, including spelling, grammar, punctuation, proofreading, and professional writing abilities.
• Proactive and resourceful, with the ability to anticipate needs and resolve issues efficiently.
• Comfortable learning and utilizing legal software, document management systems, electronic filing platforms, workflow tools, and AI-assisted technologies.
• Team-oriented and adaptable to different attorney work styles and practice areas.

Responsibilities

• Manage attorney calendars, meetings, travel arrangements, and day-to-day scheduling.
• Handle client intake, conflict checks, file opening, and client communications.
• Answer calls, manage correspondence, and respond to client inquiries professionally.
• Draft, proofread, revise, and finalize legal documents, correspondence, contracts, and memoranda.
• Maintain client files, docketing/tickler systems, and document management processes.
• Process billing, invoicing, expense reports, and other administrative support tasks.
• Coordinate e-filings and court filings as needed.
• Support multiple attorneys and practice groups while maintaining confidentiality and adapting to varying workflows.

Skills

Experience with legal support

Organizational skills

Legal administrative knowledge

Document management

Communication skills

Problem solving

Technology proficiency

Collaboration

Billing & invoicing

Flexibility

Notary certification (a plus)

Tools

Legal software

Document management systems

Electronic filing systems

Job description

Porzio, Bromberg & Newman, P.C. seeks a detail-oriented Legal Assistant to provide flexible support across multiple attorneys and practice groups on a rotating or as-needed basis. This role is based in Parsippany, NJ and is a full-time, in-office position, Monday through Friday, 9:00 a.m.

to 5:00 p.m. Responsibilities include calendar management, client intake, document preparation, billing support, file management, and client communication while maintaining confidentiality.