Legal Assistant – Multi-Practice Support

Porzio Bromberg & Newman

Parsippany-Troy Hills (NJ)

On-site

USD 42,000 - 66,000

Full time

7 days ago

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Benefits offered by this job

Medical, Dental, Vision insurance

401(k) retirement plan with employer 匹

Life Insurance

Disability insurance

Paid Time Off

Paid Holidays

Employee Assistance Programs

Job summary

Porzio, Bromberg & Newman, P.C. seeks a detail-oriented Legal Assistant to provide flexible support across multiple attorneys and practice groups on a rotating or as-needed basis. This role is based in Parsippany, NJ and is a full-time, in-office position, Monday through Friday, 9:00 a.m.

to 5:00 p.m. Responsibilities include calendar management, client intake, document preparation, billing support, file management, and client communication while maintaining confidentiality.

Qualifications

Minimum of 2 years of experience as a legal assistant or equivalent.
Strong organizational skills with the ability to manage multiple priorities while maintaining accuracy in legal documentation, scheduling, and file management.
Familiarity with client intake, conflict checks, court and agency rules, filing procedures, deadlines, and general legal support functions.
Proficient in organizing, maintaining, and retrieving electronic and physical client records and legal documents.
Excellent verbal and written communication skills, including spelling, grammar, punctuation, proofreading, and professional writing abilities.
Proactive and resourceful, with the ability to anticipate needs and resolve issues efficiently.
Comfortable learning and utilizing legal software, document management systems, electronic filing platforms, workflow tools, and AI-assisted technologies.
Team-oriented and adaptable to different attorney work styles and practice areas.

Responsibilities

Manage attorney calendars, meetings, travel arrangements, and day-to-day scheduling.
Handle client intake, conflict checks, file opening, and client communications.
Answer calls, manage correspondence, and respond to client inquiries professionally.
Draft, proofread, revise, and finalize legal documents, correspondence, contracts, and memoranda.
Maintain client files, docketing/tickler systems, and document management processes.
Process billing, invoicing, expense reports, and other administrative support tasks.
Coordinate e-filings and court filings as needed.
Support multiple attorneys and practice groups while maintaining confidentiality and adapting to varying workflows.

Skills

Experience with legal support

Organizational skills

Legal administrative knowledge

Document management

Communication skills

Problem solving

Technology proficiency

Collaboration

Billing & invoicing

Flexibility

Notary certification (a plus)

Tools

Legal software

Document management systems

Electronic filing systems

Job description

Porzio, Bromberg & Newman, P.C. is seeking a detail-oriented and proactive Legal Assistant to provide flexible support across multiple attorneys and practice groups on a rotating or as-needed basis.

This role is responsible for calendar management, client intake, document preparation, billing support, file management, and client communication while maintaining confidentiality and professionalism.

This role will be based in our Parsippany, NJ office.

This is a full-time, in-office position, Monday through Friday, from 9:00 a.m. to 5:00 p.m.

Essential Functions

Manage attorney calendars, meetings, travel arrangements, and day-to-day scheduling.
Handle client intake, conflict checks, file opening, and client communications.
Answer calls, manage correspondence, and respond to client inquiries professionally.
Draft, proofread, revise, and finalize legal documents, correspondence, contracts, and memoranda.
Maintain client files, docketing/tickler systems, and document management processes.
Process billing, invoicing, expense reports, and other administrative support tasks.
Coordinate e-filings and court filings as needed.
Support multiple attorneys and practice groups while maintaining confidentiality and adapting to varying workflows.

What We’re Looking For

Experience:Minimum of 2 years of experience as a legal assistant or equivalent
Organization & Attention to Detail:Strong organizational skills with the ability to manage multiple priorities while maintaining accuracy in legal documentation, scheduling, and file management.
Legal Administrative Knowledge:Familiarity with client intake, conflict checks, court and agency rules, filing procedures, deadlines, and general legal support functions.
Document & File Management:Proficient in organizing, maintaining, and retrieving electronic and physical client records and legal documents.
Communication & Writing Skills:Excellent verbal and written communication skills, including strong spelling, grammar, punctuation, proofreading, and professional writing abilities.
Problem Solving:Proactive and resourceful, with the ability to anticipate needs and resolve issues efficiently.
Technology Proficiency:Comfortable learning and utilizing legal software, document management systems, electronic filing platforms, workflow tools, and AI-assisted technologies.
Collaboration & Adaptability:Team-oriented, adaptable to different attorney work styles and practice areas, and able to become productive quickly in a fast-paced environment.
Billing & Administrative Support:Experience with billing, invoicing, expense reporting, and other administrative functions.
Flexibility:Willing to adjust work schedules and work occasional overtime to meet business needs.
Certifications:Notary certification is a plus, but not required.

Other Responsibilities

Perform similar work-related duties as assigned.

*The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and job requirements may vary from time to time.

Company Benefits: