Legal Assistant Litigation

CGT Staffing; Tampa (FL); Hybrid; USD 55,000 - 75,000; Full time

Job summary

CGT Staffing is seeking a Practice Assistant – Litigation to provide administrative and legal support for a senior litigation team in a fast-paced law firm environment.

You will manage calendars, file documents electronically, coordinate client and court communications, and assist with confidential filings while maintaining strict confidentiality and attention to detail.

Qualifications

• Minimum five years of experience as a Legal Assistant, Practice Assistant, or Paralegal supporting a litigation practice.
• Experience supporting multiple attorneys in a law firm or professional legal environment.
• Experience preparing and electronically filing documents in federal and state courts.

Responsibilities

• Provide high-level administrative support to three or more senior-level attorneys.
• Manage attorney calendars, appointments, court dates, depositions, hearings, and litigation deadlines.
• Coordinate travel arrangements and prepare expense reimbursement reports.
• Prepare, proofread, edit, and format legal correspondence, pleadings, motions, discovery documents, briefs, and other confidential legal documents.
• Prepare and electronically file legal documents in federal and state courts in accordance with applicable court rules and deadlines.
• Maintain organized paper and electronic client files using document management systems.
• Monitor litigation and appellate deadlines to ensure timely completion of required filings.
• Coordinate communications with clients, courts, opposing counsel, vendors, and internal departments.

Skills

Legal support

Calendar management

Attorney coordination

Document drafting

Client relationships

Time management

Education

High school diploma or equivalent

Paralegal certificate

Bachelor's degree (preferred)

Tools

Microsoft Word

Microsoft Outlook

PowerPoint

Document management software

Job description

Job Description

Job Description

The Practice Assistant – Litigation provides comprehensive administrative and legal support to multiple senior attorneys within a litigation practice group. This role is responsible for managing complex attorney calendars and deadlines, preparing and filing legal documents, and coordinating client and court-related activities to ensure efficient case management. The Practice Assistant plays a vital role in supporting attorneys, maintaining client relationships, and ensuring the timely completion of litigation-related tasks in a fast-paced legal environment.

Key Responsibilities

• Provide high-level administrative support to three or more senior-level attorneys.
• Manage attorney calendars, appointments, court dates, depositions, hearings, and litigation deadlines.
• Coordinate travel arrangements and prepare expense reimbursement reports.
• Prepare, proofread, edit, and format legal correspondence, pleadings, motions, discovery documents, briefs, and other confidential legal documents.
• Prepare and electronically file legal documents in federal and state courts in accordance with applicable court rules and deadlines.
• Conduct conflict checks, prepare engagement letters, and open new client and matter files.
• Maintain organized paper and electronic client files using document management systems.
• Monitor litigation and appellate deadlines to ensure timely completion of required filings.
• Coordinate communications with clients, courts, opposing counsel, vendors, and internal departments.
• Collaborate with attorneys and legal support staff to manage multiple priorities and meet critical deadlines.
• Maintain confidentiality of sensitive client and firm information.
• Assist with special projects and other administrative duties as assigned.

Minimum Education & Experience Requirements

Required

• High school diploma or equivalent.
• Minimum of five (5) years of experience as a Legal Assistant, Practice Assistant, or Paralegal supporting a litigation practice.
• Experience supporting multiple attorneys in a law firm or professional legal environment.
• Experience preparing and electronically filing documents in both federal and state courts.
• Knowledge of litigation procedures, court rules, and filing requirements.

Preferred

• Associate's or Bachelor's degree in Business Administration, Legal Studies, or a related field.
• Appellate litigation experience.
• Experience supporting shareholder, partner, or senior-level attorneys.

Special Requirements

• Proficiency with electronic court filing systems for federal and state courts.
• Ability to maintain strict confidentiality of client and firm information.
• Flexibility to work additional hours as needed to meet litigation deadlines.
• Ability to work effectively in a hybrid work environment.

Knowledge, Skills, and Abilities

• Strong knowledge of litigation support procedures and legal document preparation.
• Thorough understanding of federal and state court filing requirements and deadlines.
• Knowledge of appellate and trial court scheduling procedures.
• Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Professional interpersonal skills with attorneys, clients, court personnel, and vendors.
• Ability to prioritize work independently while functioning effectively within a collaborative team environment.
• Proficiency with Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience using legal document management systems, case management software, and electronic billing systems.
• Strong proofreading, editing, and formatting skills.
• Ability to maintain professionalism under tight deadlines and changing priorities.

Additional Desired Characteristics

• Experience supporting complex commercial litigation matters.
• Familiarity with appellate court procedures.
• Strong project coordination and organizational abilities.
• Experience with electronic records management systems.
• Ability to quickly learn new legal technologies and firm-specific software.
• Demonstrated commitment to providing exceptional client service.
• Strong initiative and ability to anticipate attorney needs.