Legal Assistant - Litigation

Bernstein Shur; Portland (ME); Hybrid; USD 39,000 - 54,000; Full time

Benefits offered by this job

Hybrid work environment

Excellent medical, dental, and vision

Group life and disability insurance

Financial wellness program

401K employer match and profit sharing

23 days PTO in year 1

11 paid holidays

Paid parental leave

Mobile data reimbursement

Free parking

Job summary

Bernstein Shur Group is seeking a Litigation Legal Assistant to support a fast-paced team with exceptional organizational and communication skills. The role emphasizes discretion, proactive problem-solving, and the ability to multitask in a busy office environment.

The candidate will manage schedules, prepare documents, assist with billing, and help ensure timely preparation for meetings and filings across state and federal courts. A strong focus on confidentiality and accuracy is required.

Qualifications

• 3+ years of litigation experience.
• Strong written and verbal communication skills.
• Excellent judgment and discretion with confidential information.
• Able to meet deadlines with minimal supervision.
• Proactive, accountable, and reliable.

Responsibilities

• Actively manage complex schedules, calendars, travel, and files.
• Compose memos, letters, and closing documents for internal/external audiences.
• Open new matters and conflicts; manage proforma and billing with finance.
• Coordinate meetings, prep materials, and anticipate needs of professionals.
• Maintain daily workflow with multiple priorities.
• Schedule deadlines on attorney calendars and Case Management system.
• Prepare filings with state/federal courts and agencies.
• Create presentation materials using MS PowerPoint, Word, Excel.

Skills

Litigation experience

Deadline management

Communication skills

Interpersonal skills

Collaboration

Discretion with confidential info

Proactive and accountable

Detail oriented

Adaptability

Reliability

Tools

Microsoft Office Suite 365

Job description

Job Description

The Litigation Legal Assistant will be responsible for managing day-to-day administrative needs effectively and efficiently in the fast-paced environment of this amazing company known for its uniquely positive office culture. The successful candidate will be a proactive professional with exceptional organizational skills, excellent written and oral communication skills, able to exercise the utmost discretion and possess a positive, can-do attitude. The position requires someone who is highly organized and able to support, manage and facilitate the needs of the busy team of professionals.

Job Requirements

• 3+ years of litigation experience
• Tenacious in meeting deadlines with a strong sense of timeliness, decision-making, and good self-management discipline.
• Technologically savvy; highly proficient, expert knowledge of Microsoft Office Suite 365
• Excellent written and verbal communication skills.
• Superior people/interpersonal skills.
• Keen ability to communicate and collaborate effectively with employees at all levels of the organization and with firm's clients.
• Work discretely with confidential information.
• Must be proactive, accountable and have excellent judgment.
• Detail-oriented and able to work in a fast-paced environment while making very few errors.
• Must be adaptable to change and remain calm under pressure.

Job Responsibilities

• Actively manage complex schedules, agendas. Zoom meetings, calendars, travel, contact lists, and files
• Compose memos, letters, business agreements, closing documents, and other correspondence to internal and external audiences, as requested
• Perform a variety of administrative functions, including opening of new matters and conflicts
• Manage proforma and billing activities for attorneys working closely with finance department
• Work closely and effectively with assigned professionals to keep them well informed of upcoming commitments and responsibilities, schedule changes, and preparation needed for meetings, following up appropriately and anticipating needs
• Manage day-to-day workflow while juggling multiple priorities simultaneously
• Calendars court deadlines on attorneys' calendars as well as the firm's Case Management system
• Prepares filings with state and federal courts and agencies.
• Prepare presentation materials for meetings using MS PowerPoint, Word, and Excel, as and when requested
• Responsible for attorney annual license renewals and for filing, monitoring and confirming attorney annual CLE compliance with regulatory authorities
• Quickly identify, prioritize, and resolve problems of a varying nature with minimal direction provided
• Office Setting
• Computer based work
• Ability to lift, push, and pull up to 15 lbs
• Sit/stand for extended periods of time
• Teamwork and collaboration
• Reliable attendance in the office

Job Benefits

• Hybrid work environment
• Excellent medical, dental, and vision insurance
• Group life and disability insurance
• Financial wellness program
• 401K employer match and profit sharing
• 23 days PTO in the first year of employment
• 11 paid holidays
• Paid parental leave
• Mobile data reimbursement
• Free parking

Salary

28 - 39 USD (hourly)