Legal Assistant/Intake Specialist

Protouch Staffing; Burr Ridge (IL); On-site; USD 46,000 - 72,000; Full time

Benefits offered by this job

Health Insurance

Paid Vacation

Job summary

Protouch Staffing is assisting a client law firm in Burr Ridge, IL, to hire a motivated Intake Specialist for a full-time, in-person role. You will greet potential clients, collect initial case information, and support attorneys with essential scheduling and document management.

Ideal candidates bring experience in a law firm, medical office, or client-facing admin work, strong written and verbal communication, meticulous attention to detail, and the ability to multitask in a fast-paced

Qualifications

• Prior experience in a law firm, medical office, or client-facing administrative role.
• Excellent written and verbal communication skills.
• Excellent attention to detail and time management.
• Ability to multitask efficiently in a fast-paced environment.
• Comfort working with sensitive information and maintaining confidentiality.
• Experience with legal or medical terminology is a plus.

Responsibilities

• Speak directly with potential clients to gather initial case information.
• Evaluate the details to determine next steps for attorney review.
• Order and track medical records and other supporting documentation.
• Schedule depositions and coordinate with attorneys and other parties.
• Manage and update attorney calendars to ensure deadlines are met.
• Maintain detailed and accurate records in the firm's case management system.
• E-filing with Illinois counties.

Skills

Law firm admin experience

Interpersonal communication

Attention to detail

Time management

Confidentiality

Legal/medical terminology

Job description

Our client is a dynamic and client-focused law firm representing individuals who have been victims of medical malpractice and catastrophic injury. We are proud to serve clients throughout the Chicago and area and across the state of Illinois. Due to continued growth, we are looking to hire a motivated & organized Intake Specialist to manage and handle daily client intakes and provide vital administrative support to our attorneys. This is a full-time, in-person position in Burr Ridge, IL.

Key Responsibilities

• Speak directly with potential clients to gather initial case information
• Evaluate the details provided to determine next steps for attorney review
• Order and track medical records and other supporting documentation
• Schedule depositions and coordinate with attorneys and other parties
• Manage and update attorney calendars to ensure deadlines are met
• Maintain detailed and accurate records in the firm's case management system
• E-filing with the various counties in Illinois
  
  

Ideal Candidate Will Have

• Prior experience in a law firm, medical office, or client-facing administrative role
• Strong interpersonal and communication skills - both written and verbal
• Excellent attention to detail and time management skills
• Ability to manage multiple tasks efficiently in a fast-paced environment
• Comfort working with sensitive information and maintaining confidentiality
• Experience with legal or medical terminology (preferred but not required)
  
  

Why Work With Us

• Be part of a compassionate, mission-driven team
• Competitive salary based on experience
• Health Insurance
• Paid Vacation
• Work that makes a real difference in people's lives every day
  
  

Benefits

• Health insurance
• Paid time off
  
  

Work Location: In person