Legal Assistant/Intake Specialist

W3Global; Illinois; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Paid Vacation

Job summary

W3Global in Burr Ridge, IL is seeking a motivated Intake Specialist to manage daily client intakes and provide vital administrative support to our attorneys. This full-time, in-person role offers hands-on exposure to medical malpractice and catastrophic injury cases in the Chicagoland area.

You will order records, schedule depositions, maintain confidential files, and ensure deadlines are met. Ideal candidates bring experience in law firms or medical offices, strong communication, attention to

Qualifications

• Prior experience in a law firm, medical office, or client-facing administrative role.
• Strong interpersonal and written/verbal communication skills.
• Excellent attention to detail and time management.
• Ability to manage multiple tasks in a fast-paced environment.
• Comfort handling sensitive information and maintaining confidentiality.

Responsibilities

• Speak directly with potential clients to gather initial case information
• Evaluate the details provided to determine next steps for attorney review
• Order and track medical records and other supporting documentation
• Schedule depositions and coordinate with attorneys and other parties
• Manage and update attorney calendars to ensure deadlines are met
• Maintain detailed and accurate records in the firm's case management system
• E-filing with the various counties in Illinois

Skills

Interpersonal skills

Written & verbal communication

Time management

Attention to detail

Confidentiality

Administrative experience

Job description

Join a Growing Firm Making a Real Impact

Client is a dynamic and client-focused law firm representing individuals who have been victims of medical malpractice and catastrophic injury. We are proud to serve clients throughout the Chicagoland area and across the state of Illinois. Due to continued growth, we are looking to hire a motivated & organized Intake Specialist to manage and handle daily client intakes and provide vital administrative support to our attorneys. This is a full-time, in-person position in Burr Ridge, IL.

Key Responsibilities

• Speak directly with potential clients to gather initial case information
• Evaluate the details provided to determine next steps for attorney review
• Order and track medical records and other supporting documentation
• Schedule depositions and coordinate with attorneys and other parties
• Manage and update attorney calendars to ensure deadlines are met
• Maintain detailed and accurate records in the firm's case management system
• E-filing with the various counties in Illinois

Ideal Candidate Will Have

• Prior experience in a law firm, medical office, or client-facing administrative role
• Strong interpersonal and communication skills - both written and verbal
• Excellent attention to detail and time management skills
• Ability to manage multiple tasks efficiently in a fast-paced environment
• Comfort working with sensitive information and maintaining confidentiality
• Experience with legal or medical terminology (preferred but not required)

Why Work With Us

• Be part of a compassionate, mission-driven team
• Competitive salary based on experience
• Health Insurance
• Paid Vacation
• Work that makes a real difference in people's lives every day

Job Type: Full-time

Benefits

• 401(k)
• Health insurance
• Paid time off
• Work Location: In person