Legal Assistant

Wood, Smith, Henning & Berman LLP; Chicago (IL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary package

Bonuses

Medical, dental, vision, disability, &

Life insurance

Flexible spending account

PTO, sick time & holidays

Flexible work from home policy

Referral program

Job summary

Wood, Smith, Henning & Berman LLP in Chicago seeks a skilled legal assistant for civil litigation. The hybrid schedule requires in-office work 2 days per week and remote work 3 days per week for residents of the greater Chicago area.

The ideal candidate has 2+ years in a law firm, with strong e-filing, calendar, and drafting duties. Responsibilities include e-filing, docket management, coordination of depositions and meetings, and preparing pleadings.

Qualifications

• 2+ years of experience in a law firm setting.
• Insurance defense experience preferred.
• Hybrid role: in-office 2 days/week and remote 3 days/week in greater Chicago area.
• Proficient with e-filing in Illinois (State and Federal)
• Strong organization and multitasking abilities
• Excellent communication with outside firms and clients

Responsibilities

• E-filing in Illinois state and federal courts.
• Maintain attorneys' calendars and schedule meetings.
• Coordinate depositions, mediations, and teleconferences.
• Communicate with outside law firms to arrange meetings.
• Prepare and finalize correspondence, pleadings, and motions.
• Open and close legal files.
• Manage correspondence with clients and insurance carriers.
• Track deadlines via docketing system.
• Assist multiple attorneys and prepare for trial.

Skills

Organizational skills

Multitasking

Professional demeanor

Time management

EFiling systems

Microsoft Office

Communication with outside firms

Civil litigation knowledge

Legal calendars

Tools

Outlook

Word

Excel

iManage

Job description

National law firm has an immediate opening for a skilled legal assistant in civil litigation in its Chicago office. Our office is located just outside of the downtown area, with free parking and spacious, recently remodeled offices. Qualified candidates must have 2+ years of experience in a law firm setting. Insurance defense is highly preferred. Currently, the position is a hybrid model requiring to work in the office 2 days a week and work 3 days a week remotely from home, therefore must live in the greater Chicago area - no exceptions.

Responsibilities include, but are not limited to:

• E-filing experience in Illinois, both State and Federal court
• Familiarity with civil, arbitration procedures/filings
• Maintain attorneys calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel
• Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed
• Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros
• Ability to prepare and file pleading documents and discovery documents while consulting with the attorney
• Be able to open and close legal files
• Handle general correspondence between outside law firms, clients, and insurance carriers
• Record and track deadlines through docketing and calendar system
• Assist multiple attorneys
• Trial preparation

Requirements:

• Excellent organizational skills including ability to prioritize and coordinate multiple projects
• Ability to multi-task independently
• Professional and pleasant demeanor
• Time management skills to handle multiple tasks efficiently and accurately
• Knowledge of e-filing systems and eDockets
• High level of computer competency, in the complete Microsoft Office Suite; proficiency in Outlook, Word, Excel, iManage document file system
• Requires the ability to work 40 Hours a week M-F 8:00 a.m. - 5:00 p.m.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, sick time and paid holidays
• A flexible work from home policy
• Referral program