Legal Assistant II

AmTrust Financial Services, Inc.; Boca Raton (FL); Hybrid; USD 40,000 - 56,000; Full time

Job summary

AmTrust Financial Services, Inc. in Florida seeks an in- house legal assistant to support two or more attorneys in our Boca Raton or Maitland offices. The role requires handling calendars, filings, and document management in a fast-paced environment.

Tasks include drafting templates, coordinating meetings and depositions, assembling medical packets, and ensuring timely responses to deadlines. Qualified candidates will have strong typing (70 wpm) and proficiency in Microsoft Office.

Qualifications

• Must have high school diploma or GED.
• Minimum 2+ years Florida workers' compensation experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent typing speed (min 70 wpm) and strong communication skills.

Responsibilities

• Provide legal assistant support to 2+ attorneys.
• Manage attorney calendars and deadlines; coordinate meetings and depositions.
• Draft templates for pleadings, motions, and correspondence.
• Assemble medical packets and itemized records for experts.
• Process documents (assemble, copy, scan, file) and ensure proper filing.

Skills

Typing 70 wpm

MS Office proficiency

Attention to detail

Excellent written and verbal comms

Team player

Education

High school diploma or GED

Tools

Litify

Job description

Overview

AmTrust Financial Services, Inc., a fast-growing commercial insurance company, has an immediate need for an in-house legal assistant to work either in our Boca Raton, FL or Maitland, FL offices.

Please note, we work 4 days in office and 1 day remotely.

Responsibilities

• Provide Legal Assistant support to 2 or more Attorneys.
• Identify and flag critical documents requiring timely responses and associated deadlines to ensure our clients/insureds/Company are protected from sanctions and unnecessary litigation.
• Coordinate/schedule meetings, hearings, appointments, and depositions
• Maintain and manage Attorney calendars avoiding and resolving conflicts.
• Generate draft templates (pleadings, motions, objections, correspondence) for attorney review and approval.
• Assemble medical packets to experts along with itemized schedule of records.
• Document processing (assemble, copy, scan, serve, E-file accordingly)
• Manage and prioritize competing deadlines.
• Communicate with claim partners, clients, witnesses, Court, opposing counsel, vendors, and team members.
• Maintain data integrity in our document management platform supporting our paperless environment (documents, parties, roles/relations, naming conventions)
• Timely transmit and request payments to vendors, experts, etc.
• Knowledge of local Court rules and filing requirements
• Assist Managing Attorney and Manager with special assignments as needed.

Provide Backup Support When Needed

• Answer inbound main line phone calls and route inquiries to correct team member.
• Greet and manage guests and vendors.
• Retrieve, scan, and route all incoming mail to proper team and Claims.
• Monitor and process office electronic mailbox correspondence.
• Process outbound USPS/FedEx mail Provide office support as needed (place tickets for failing equipment, order office supplies, assist peers as needed and during PTO)

This job description is designed to provide a general overview of the job and does not entail a comprehensive listing of all activities, duties, or responsibilities that will be required in this position. AmTrust has the right to revise this job description at any time.

Qualifications

• High school diploma or general education degree (GED)
• 2+ years’ Florida workers compensation experience required.
• Prior workers’ compensation experience supporting multiple attorneys and competing deadlines.
• Ability to type a min. of 70 wpm and must be proficient in Microsoft Office (Word, Excel, Outlook, etc.)
• Organized, self- motivated, ability to prioritize and work independently.
• Exceptional attention to details and the production of professional work product
• Must possess excellent written and verbal communication skills.
• Work in a team environment with a positive respectful attitude
• Experience with a document management platform (Litify a plus)