Legal Assistant - IL

Quintairos, Prieto, Wood & Boyer, P.A.; United States; Hybrid; USD 48,000 - 72,000; Full time

Benefits offered by this job

Remote options

Flexible work environment

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. is seeking a detail‑driven litigation assistant to join its fast‑paced civil defense team. The ideal candidate will handle filing in state and federal courts, maintain dockets, and support attorneys with scheduling and document preparation in a flexible, remote‑friendly environment.

This role requires 3+ years of legal assistant experience, proficiency with Microsoft Office, and knowledge of E‑filing. A high school diploma is required.

Qualifications

• 3+ years of legal assistant experience supporting litigators in civil defense
• Experience with state and federal court filing including E-Filing
• Proficiency in Microsoft Office applications (Excel, Word, Outlook)
• Requires strong attention to detail, communication, organization, and the ability to work with minimal supervision

Responsibilities

• Filing and circulation of pleadings in state and federal court
• Maintain docketing for attorneys and assist with deadlines
• Provide administrative support: processing invoices, scheduling depositions, client communications
• Assist with opening new files and gathering required information from clients
• Coordinate travel and scheduling for attorneys
• Prepare correspondence and written documents under attorney direction
• Handle tracking and disposition of subpoenas or information requests
• Organize and maintain files; monitor issues and escalate to attorneys as needed

Skills

Attention to detail

Strong organizational skills

Communication skills

Critical thinking

Ability to work with minimal supervis

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

About the role

• The ideal candidate will have litigation experience, attention to detail, and have the desire to work in a fast-paced litigation group. Strong organizational skills a must. This is a great opportunity for candidates with a desire to work in a new, dynamic, growing office of a national firm. Flexible work environment and remote options available.

What you'll do

• Filing and circulation of pleadings in both state and federal court.
• Maintain docketing for attorneys including assisting with calculation of court and discovery deadlines in accordance with state and federal rules.
• Provide administrative support to attorneys assisting with processing invoices, coordinating scheduling of depositions, and ensuring compliance with client preferences and guidelines.
• Assist with opening new files including assisting with collection of preliminary documents and information from clients and obtaining all necessary information from clients to open new files.
• Assist attorneys with management of schedules including providing support coordinating travel, assisting with scheduling meetings, and managing attorney schedules.
• Under attorney direction prepare correspondence and other written documents.
• Prepare and handle tracking and disposition of subpoenas or other requests for information.
• Assure organization of files includingmaintenance and management.
• Monitor files and elevate issues requiring attorney involvement.

Qualifications

• 3+ years of prior legal assistant experience supportinglitigators incivil defense in a high-volume, fast-paced law firm environment.
• IL State and Federal Court filing including E-Filing experience required.
• Proficiency in Microsoft Office applications such as Excel, Word, Power Point and Outlook required.
• Requires critical thinking skills, superior communication and organizational skills, decisive judgment, high attention to detail, and the ability to work with minimal supervision.
• High School Diploma or its equivalent required.

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