Legal Office Administrator 2, OGC

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 48,000 - 72,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Legal Office Administrator 2 to support high-level legal operations within the Office of State Inspector General. The role involves guiding office procedures, assisting senior leaders, and managing sensitive legal work to improve processes and efficiency.

The position supports legal operations across the agency, overseeing workflows and coordination to strengthen legal services.

Qualifications

• One year as a Legal Office Administrator 1 or equivalent public/private legal office experience.
• One year of professional administrative experience in a legal office.
• One year of analyzing and summarizing documents data.
• One year of handling confidential records and preparing legal documents.

Responsibilities

• Office Oversight: review policies and develop procedures to improve workflow.
• Executive Coordination: organize schedules and support the Chief Counsel.
• Legal Staffing Support: coordinate hiring steps and training requirements.
• Correspondence Management: draft and finalize letters and reports.
• Operational Analysis: assess processes and manage confidential issues.
• Project Leadership: conduct studies and support budgeting tasks.

Skills

Legal Office Admin

Executive coordination

Confidential records handling

Strategic planning

Job description

As a Legal Office Administrator 2 with the Office of State Inspector General, you will support high-level legal operations and ensure the office works in a coordinated and efficient way. This role gives you the opportunity to guide office procedures, support senior leaders, and help manage sensitive and detailed legal work. Join us to play a key part in improving processes, supporting attorneys, and organizing essential tasks.

This position supports legal operations and administrative functions that help the Office of Chief Counsel work effectively. It oversees procedures, workflow planning, and coordination that strengthen legal services across the agency. As a Legal Office Administrator 2, you will perform the following duties:

• Office Oversight:Review policies, analyze operations, and develop procedures that improve workflow
• Executive Coordination:Organize schedules, gather information, and support daily activities for the Chief Counsel
• Legal Staffing Support:Coordinate hiring steps, arrange workspace needs, and assist with training requirements
• Correspondence Management:Draft, proofread, and finalize letters, reports, and guidance for agency and public communication
• Operational Analysis:Assess office processes, recommend improvements, and manage confidential issues
• Project Leadership:Conduct studies, prepare reports, support budgeting tasks, and complete special assignments

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Travel may be required to a regional office once a year.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Legal Office Administrator 1, OGC (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of professional administrative experience within a public or private legal office.

Additional Requirements:

• You must have one year of experience in analyzing and summarizing documents data.
• You must have one year of experience handling and maintaining confidential records and prepare legal documents or investigative summaries.
• You must have one year of experience in strategic planning.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience handling confidential investigative documents or law enforcement materials
• Notary experience

Legal Requirements:

• The candidate will have access to law enforcement data, which requires all employees with access to agency systems to undergo fingerprinting and an in-depth background check to include criminal, tax, and credit history.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.