Legal Assistant 1

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 36,000 - 48,000; Full time

Job summary

Commonwealth of Pennsylvania seeks a Legal Assistant 1 in the Bureau of Hearings and Appeals to support the appeal process. You will review information, organize documents, and assist legal staff in a fast-paced environment where precision matters.

Responsibilities include examining appeals, tracking deadlines, scheduling hearings, preparing subpoenas and orders, handling correspondence, and coordinating case information while protecting confidentiality.

Qualifications

• Three years of responsible clerical, enforcement or investigative work; or an equivalent combination of experience and training.
• You must meet the PA residency requirement and be able to perform essential job functions.

Responsibilities

• Appeal Review: Examine appeals and apply procedural regulations to determine compliance
• Deadline Tracking: Monitor due dates, adjust deadlines when needed, and prioritize tasks to keep appeals moving
• Scheduling Duties: Arrange hearings, send notices, and enter case information into required systems
• Document Preparation: Create subpoenas, orders, and other legal documents for judge review and signature
• Correspondence Handling: Review incoming legal mail, forward information to proper parties, and upload items to case files
• Case Coordination: Serve as a link between judges, appellants, and representatives while safeguarding confidential information

Education

Three years of clerical/enforcement/investigative work

Job description

THE POSITION

Are you seeking an administrative position that supports fair decision-making? As a Legal Assistant 1 with the Bureau of Hearings and Appeals, you will be a part of a team that helps move important legal work forward. This role allows you to support key steps in the appeal process that impact individuals across the Commonwealth of Pennsylvania. You will use your skills to review information, organize documents, and assist legal staff. If you thrive in a fast-paced, collaborative setting where precision creates tangible results, this role is built for you!

DESCRIPTION OF WORK

This position supports the legal review and processing of appeals for the Bureau of Hearings and Appeals. The role centers on reviewing information, preparing documents, and ensuring deadlines and procedures are followed. As a Legal Assistant 1, you will perform the following duties:

• Appeal Review: Examine appeals and apply procedural regulations to determine compliance
• Deadline Tracking: Monitor due dates, adjust deadlines when needed, and prioritize tasks to keep appeals moving
• Scheduling Duties: Arrange hearings, send notices, and enter case information into required systems
• Document Preparation: Create subpoenas, orders, and other legal documents for judge review and signature
• Correspondence Handling: Review incoming legal mail, forward information to proper parties, and upload items to case files
• Case Coordination: Serve as a link between judges, appellants, and representatives while safeguarding confidential information

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time upon successful completion of your probationary period and training period. Your work assignments will primarily take place in the office. However, telework may be available based upon individual eligibility and the operational needs of the bureau. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: The starting salary is non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Minimum Experience and Training Requirements

• Three years of responsible clerical, enforcement or investigative work; or
• An equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.