Legal Assistant

Vaco; Tuscaloosa (AL); On-site; USD 36,000 - 54,000; Full time

Job summary

Vaco by Highspring is seeking a dependable Legal Assistant to support attorneys and the administrative team in a fast-paced law office in Tuscaloosa, Alabama. You will prepare, format and manage legal documents, maintain files, schedule deadlines, and communicate with clients and external parties while upholding professionalism and accuracy.

Ideal candidates bring strong organizational and communication skills, proficiency with Microsoft Office, and the ability to handle multiple priorities with

Qualifications

• Strong organizational and communication skills.
• Basic to intermediate computer proficiency, including Microsoft Office applications.
• Ability to manage multiple priorities and meet deadlines.
• High level of professionalism and attention to detail.
• Strong work ethic and willingness to learn.
• Prior law office or legal support experience is preferred but not required.

Responsibilities

• Assist attorneys and staff with administrative and clerical tasks
• Prepare, format, and manage legal documents and correspondence
• Maintain and organize electronic and physical files
• Schedule appointments, meetings, and court-related deadlines
• Answer and direct phone calls professionally
• Communicate with clients and outside parties as needed
• Support office operations and ensure timely completion of assigned tasks

Skills

Organizational skills

Communication skills

Multitasking

Professionalism

Willingness to learn

Law office experience

Tools

Microsoft Office

Job description

We are seeking a dependable and organized Legal Assistant to support our attorneys and administrative team in the day-to-day operations of a busy law office. This role is ideal for someone who enjoys a fast-paced environment, pays close attention to detail, and takes pride in providing excellent administrative support.

Key Responsibilities

• Assist attorneys and staff with administrative and clerical tasks
• Prepare, format, and manage legal documents and correspondence
• Maintain and organize electronic and physical files
• Schedule appointments, meetings, and court-related deadlines
• Answer and direct phone calls professionally
• Communicate with clients and outside parties as needed
• Support office operations and ensure timely completion of assigned tasks

Qualifications

• Strong organizational and communication skills
• Basic to intermediate computer proficiency, including Microsoft Office applications
• Ability to manage multiple priorities and meet deadlines
• High level of professionalism and attention to detail
• Strong work ethic and willingness to learn
• Prior law office or legal support experience is preferred but not required

What We're Looking For

The ideal candidate is reliable, detail-oriented, and able to work effectively both independently and as part of a team. We welcome candidates from administrative, office support, customer service, and professional office environments who are interested in building a career in the legal field.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.