Legal Administrative Assistant (Labor & Employment)

Vaco by Highspring; Columbus (OH); On-site; USD 52,000 - 60,000; Full time

Job summary

Vaco by Highspring seeks an administrative professional to support attorneys and legal staff with document preparation, filing, calendar management, and client communications. The role emphasizes confidentiality and attention to detail in handling case files and billing tasks.

Responsibilities include proofreading, scheduling, data entry, mail processing, and coordinating meetings, depositions, and court appearances, while maintaining strict records and supporting invoice processing as needed.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Experience supporting attorneys or legal staff is a plus.

Responsibilities

• Provide administrative support to attorneys, paralegals, and legal staff.
• Prepare, proofread, format, and edit legal documents and correspondence.
• Manage electronic and physical case files and maintain organization.
• Schedule meetings, depositions, court appearances, and appointments.
• Handle calls, emails, and client inquiries professionally.
• Assist with filing documents with courts and agencies.
• Maintain calendars and track deadlines.
• Process mail and document deliveries.
• Data entry, scanning, copying, and accurate record-keeping.
• Support billing, invoices, and expense tracking.

Skills

Administrative support

Document management

Calendar management

Client communication

Confidentiality

Tools

Microsoft Office

Adobe Acrobat

Job description

Provide administrative support to attorneys, paralegals, and other legal staff.

Prepare, proofread, format, and edit legal documents, correspondence, and other materials.

Manage electronic and physical case files, ensuring documents are properly organized and maintained.

Schedule meetings, depositions, court appearances, and other appointments.

Handle incoming phone calls, emails, and client inquiries in a professional and timely manner.

Assist with filing legal documents with courts and other relevant agencies.

Maintain calendars, track deadlines, and assist with coordinating daily schedules.

Process incoming and outgoing mail, correspondence, and document deliveries.

Assist with data entry, document scanning, copying, and maintaining accurate records.

Support billing, invoice processing, and expense tracking as needed.

Maintain strict confidentiality when handling sensitive client and legal information.

Perform additional administrative duties and special projects as assigned.

Provide administrative support to attorneys, paralegals, and other legal staff.

Prepare, proofread, format, and edit legal documents, correspondence, and other materials.

Manage electronic and physical case files, ensuring documents are properly organized and maintained.

Schedule meetings, depositions, court appearances, and other appointments.

Handle incoming phone calls, emails, and client inquiries in a professional and timely manner.

Assist with filing legal documents with courts and other relevant agencies.

Maintain calendars, track deadlines, and assist with coordinating daily schedules.

Process incoming and outgoing mail, correspondence, and document deliveries.

Assist with data entry, document scanning, copying, and maintaining accurate records.

Support billing, invoice processing, and expense tracking as needed.

Maintain strict confidentiality when handling sensitive client and legal information.

Perform additional administrative duties and special projects as assigned.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).