HR Coordinator

Vaco; Town of Woodbury (NY); On-site; USD 72,000 - 88,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Vaco is seeking an experienced HR Coordinator/Generalist to support day-to-day HR operations from its Woodbury, NY office. The role focuses on benefits, leave administration, onboarding, employee records, HR reporting, payroll support, and communications.

The ideal candidate will have several years of HR experience, strong communication skills, and the professionalism to work with attorneys and executive leadership. Onsite role with discretionary bonus potential.

Qualifications

• 3–4 years of HR experience preferred.
• Experience across onboarding, benefits, leave administration, employee records, or HR operations.
• Strong written and verbal communication skills.
• High level of professionalism and confidence communicating with senior attorneys and executive leadership.
• Strong organization and attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and Teams.
• HRIS experience preferred.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.

Responsibilities

• Coordinate new hire onboarding and orientation.
• Manage employee status changes, including promotions, transfers, compensation updates, and separations.
• Maintain accurate and confidential employee records and HRIS information.
• Support benefits enrollment, qualifying life events, and employee benefits questions.
• Assist with leave administration, including FMLA, ADA accommodations, paid family leave, and disability.
• Process employment verifications and employee documentation requests.
• Support payroll reporting and review HR data changes for accuracy.
• Prepare HR reports related to headcount, turnover, leave activity, and other workforce metrics.
• Draft employee communications, HR forms, and policy acknowledgements.
• Support open enrollment, performance-review cycles, compliance initiatives, and employee engagement programs.
• Respond to employee questions and provide timely, professional HR support.
• Assist with HR projects and process improvements.

Skills

HR operations

Onboarding

Benefits administration

Leave administration

Employee relations

HR reporting

Payroll support

Confidentiality

Microsoft Office

HRIS

Education

Bachelor's degree in HR/Business

Tools

HRIS

Outlook

Excel

Word

Teams

Job description

Salary: Up to $80,000 + discretionary bonus

Location: Woodbury, NY | Fully onsite

Job Description:

An established law firm is seeking an experienced HR Coordinator / Generalist to support day-to-day Human Resources operations from its Woodbury office.

This is a broad HR role focused on benefits, leave administration, onboarding, employee records, HR reporting, payroll support, and employee communications. The position does not include recruiting responsibilities.

The ideal candidate will have several years of hands-on HR experience, strong communication skills, and the professionalism to work directly with attorneys, executives, and firm leadership.

Responsibilities

• Coordinate new hire onboarding and orientation.
• Manage employee status changes, including promotions, transfers, compensation updates, and separations.
• Maintain accurate and confidential employee records and HRIS information.
• Support benefits enrollment, qualifying life events, and employee benefits questions.
• Assist with leave administration, including FMLA, ADA accommodations, paid family leave, and disability.
• Process employment verifications and employee documentation requests.
• Support payroll reporting and review HR data changes for accuracy.
• Prepare HR reports related to headcount, turnover, leave activity, and other workforce metrics.
• Draft employee communications, HR forms, and policy acknowledgements.
• Support open enrollment, performance-review cycles, compliance initiatives, and employee engagement programs.
• Respond to employee questions and provide timely, professional HR support.
• Assist with HR projects and process improvements.

Qualifications

• 3-4 years of HR experience preferred.
• Experience across onboarding, benefits, leave administration, employee records, or HR operations.
• Strong written and verbal communication skills.
• High level of professionalism and confidence communicating with senior attorneys and executive leadership.
• Strong organization and attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and Teams.
• HRIS experience preferred.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Law firm or professional services experience is a plus, but not required.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.