Administrative Assistant

Vaco; Tuscaloosa (AL); Sur place; USD 32 000 - 45 000; Plein temps

Résumé du poste

Vaco seeks a reliable Administrative Assistant / Office Support Coordinator to help keep the office running smoothly. The role coordinates deliveries, manages administrative tasks, organizes schedules, and ensures documents are delivered accurately and on time.

The ideal candidate is highly organized, professional, and thrives in a fast-paced environment where no two days are the same. This position offers growth within a professional office setting and the opportunity to support leadership on

Qualifications

• Previous administrative, office support, receptionist, or coordinator experience preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to prioritize work and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Professional, dependable, and service-oriented attitude.
• Leadership or supervisory experience is a plus but not required.

Responsabilités

• Coordinate and prioritize daily deliveries, pickups, and document filings
• Assist with scheduling and assigning tasks to support staff
• Track deadlines and ensure time-sensitive documents are delivered promptly
• Maintain organized records and filing systems
• Communicate professionally with clients, courts, vendors, and internal team members
• Assist with general office administration and operational support
• Support leadership with special projects and administrative tasks as needed
• Help maintain efficient workflows and ensure tasks are completed accurately and on schedule

Connaissances

Organizational skills

Time management

Communication skills

Detail-oriented

Customer service

Office coordination

Outils

Microsoft Office

Outlook

Excel

Scheduling software

Description du poste

We are seeking a reliable and detail-oriented Administrative Assistant / Office Support Coordinator to help keep our office running smoothly. This position plays a key role in coordinating deliveries, managing administrative support tasks, organizing schedules, and ensuring important documents are delivered accurately and on time.

The ideal candidate is highly organized, professional, and enjoys working in a fast-paced environment where no two days are the same.

Responsibilities

• Coordinate and prioritize daily deliveries, pickups, and document filings
• Assist with scheduling and assigning tasks to support staff
• Track deadlines and ensure time-sensitive documents are delivered promptly
• Maintain organized records and filing systems
• Communicate professionally with clients, courts, vendors, and internal team members
• Assist with general office administration and operational support
• Support leadership with special projects and administrative tasks as needed
• Help maintain efficient workflows and ensure tasks are completed accurately and on schedule

Qualifications

• Previous administrative, office support, receptionist, customer service, or coordinator experience preferred
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Ability to prioritize work and meet deadlines in a fast-paced environment
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Professional, dependable, and service-oriented attitude
• Leadership or supervisory experience is a plus but not required

What We’re Looking For

• Strong attention to detail
• Positive and professional demeanor
• Ability to work independently and as part of a team
• Excellent time management skills
• A proactive approach to problem-solving and task completion

This is an excellent opportunity for someone looking to grow their administrative career while taking on additional coordination and leadership responsibilities within a professional office environment.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.