Legal Assistant

Farhang & Medcoff, PLLC; Tucson (AZ); On-site; USD 52,000 - 70,000; Full time

Job summary

Farhang & Medcoff, PLLC, in Tucson, AZ, seeks an experienced Legal Assistant to support assigned attorneys and staff. You will manage day-to-day administrative tasks, coordinate scheduling, filings, and communications with clients, courts, and stakeholders.

The role requires 5+ years in casualty and commercial litigation, excellent organizational skills, and proficiency with MS Office and legal software. Strong professionalism and teamwork are essential.

Qualifications

• Associates Degree or equivalent work experience.
• 5+ years of casualty/personal injury and commercial litigation experience required.
• Experience supporting attorneys and handling court filings and deadlines.
• Strong communication and organizational skills required.

Responsibilities

• Manage efficient administrative operations for the assigned legal team.
• Engage in active communication with the assigned legal team to meet deadlines and quality standards.
• Provide administrative support: scheduling appointments, answering calls, information provision, routine correspondence, mail handling, travel arrangements, and reimbursements.
• Open new matters and collect signed Retention Agreements and retainers.
• Review and arrange filing and mailing of court documents and pleadings.
• Maintain professionalism with clients, counsel, court staff, and others.
• Proofread documents for accuracy and completeness before distribution or filing.
• Manage deadlines, calendars, and key dates for attorneys.
• Maintain attorney-specific case lists, charts, and case status.
• Perform other tasks as requested by the legal team.

Skills

Communication skills

Active listening

Problem-solving

Organization

Teamwork

MS Office

Education

Associates degree or equivalent

Tools

ProLaw

NetDocs

Worldox

Turbo Court

E-Discovery

Docketing

Job description

Farhang & Medcoff, PLLC, is seeking an experienced Legal Assistant to join our Tucson, Arizona team.

Legal assistants are responsible for managing the day-to-day administrative obligations of their assigned attorneys and supporting other firm staff as necessary. The ideal candidate for this position has a strong work ethic, exceptional problem-solving and organizational skills, and is comfortable working in a fast-paced and dynamic workplace. This position involves significant communication with clients, attorneys, court personnel, and other stakeholders.

Responsibilities:

• Assume responsibility for the efficient administrative operations of the assigned legal team.
• Engage in active communication with the assigned legal team to ensure completion of projects within established time requirements and quality standards.
• Provide administrative support to the assigned legal team, including scheduling appointments, answering calls, providing information to callers, composing and typing routine correspondence, reading and routing incoming and outgoing mail, coordinating travel arrangements, and preparing and submitting reimbursement and payment requests.
• Perform opening procedures for all new matters, including ensuring the firm collects signed Retention Agreements and retainers.
• Critically review and arrange for the filing and mailing of court documents, pleadings, and other official documents and filings.
• Maintain professionalism at all times, both within the firm and with opposing counsel, court staff, and other individuals.
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Effectively manage, review, and follow up on deadlines, key dates, and calendar appointments.
• Maintain attorney-specific case lists, charts, and the status of cases and outcomes.
• Complete other tasks consistent with the role of an assistant, as may be requested by the assigned legal team or other team members.

Knowledge of:

• Legal processes, procedures, and terminology related to the review, preparation, and processing of legal documents.
• Personal injury and commercial litigation.
• Relevant federal and state rules of civil procedure, filing requirements, etc.
• Information management, classification, and retrieval systems.
• Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and general office software.
• ProLaw, NetDocs, Worldox, Turbo Court, E-Discovery, and docketing familiarity preferred.
• Confidentiality requirements.
• Records management and retention requirements for paper and electronic documents.

Skills:

• Written and verbal communication and collaboration.
• Active listening, problem-solving, and analytical comprehension.
• Exceptional organization and attention to detail.
• Dependability, composure, and professionalism.
• Ability to work in both a team setting and individually.
• Proficiency with Microsoft Office suite.

Minimum Education, Experience, and Training:

• Associates Degree or equivalent work experience.
• 5+ years of experience in casualty (personal injury and property damage) and commercial litigation is mandatory.