Legal Assistant

NACBA; Tucson (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

NACBA in Tucson, AZ seeks a seasoned legal assistant to support assigned attorneys and staff with daily administrative tasks. This role requires proactive communication with clients, courts, and colleagues, and a focus on accuracy in document handling and filing.

The ideal candidate will be highly organized, detail-oriented, and comfortable working in a fast-paced practice, with experience in casualty and commercial litigation and proficiency in MS Office and case management systems.

Qualifications

• Associates Degree or equivalent work experience.
• 5+ years of casualty (personal injury and property damage) and commercial litigation experience required.
• Familiarity with federal and state civil procedure rules and filing requirements.
• Strong communication and calendar management skills.
• Proficiency with Microsoft Office Suite and case management tools.

Responsibilities

• Manage the daily administrative operations of the legal team.
• Communicate with the legal team to ensure timely completion of projects.
• Schedule appointments, answer calls, draft routine correspondence, and manage mail.
• Open new matters and obtain signed retention agreements and retainers.
• Prepare and file court documents, pleadings, and related submissions.
• Maintain professional standards with clients, attorneys, and court staff.
• Proofread documents for accuracy and distribute or file as needed.
• Manage deadlines, calendars, and case lists.

Skills

Written and verbal communication

Active listening

Organization

Dependability

Teamwork

MS Office proficiency

Education

Associates Degree or equivalent work experience

Tools

ProLaw

NetDocs

Worldox

Turbo Court

E-Discovery

docketing familiarity

Job description

Legal assistants are responsible for managing the day-to-day administrative obligations of their assigned attorneys and supporting other firm staff as necessary. The ideal candidate for this position has a strong work ethic, exceptional problem-solving and organizational skills, and is comfortable working in a fast-paced and dynamic workplace. This position involves significant communication with clients, attorneys, court personnel, and other stakeholders.

Responsibilities

• Assume responsibility for the efficient administrative operations of the assigned legal team.
• Engage in active communication with assigned legal team to ensure completion of projects within established time requirements and quality standards.
• Provide administrative support to the assigned legal team, such as scheduling appointments, answering calls, providing information to callers, composing and typing routine correspondence, reading and routing incoming and outgoing mail, coordinating travel arrangements, and preparing and submitting reimbursements and payments.
• Perform opening procedures for all new matters, including ensuring the firm collects signed Retention Agreements and retainers.
• Critically review and arrange for the filing and mailing of court documents, pleadings, and other official documents and filings.
• Maintain professionalism at all times, both within the firm and with opposing counsel, court staff, and other individuals.
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Effectively manage, review, and follow-up on deadlines, key dates, and calendar appointments.
• Maintain attorney-specific case lists, charts, and status of cases and outcomes.
• Complete other tasks consistent with the role of an assistant, as may be requested by the assigned legal team or other team members.

Knowledge of

• Legal processes, procedures, and terminology related to the review, preparation, and processing of legal documents.
• Personal injury and commercial litigation.
• Relevant federal and state rules of civil procedure, filing requirements, etc.
• Information management, classification, and retrieval systems.
• Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and general office software.
• ProLaw, NetDocs, Worldox, Turbo Court, E-Discovery, and docketing familiarity preferred.
• Confidentiality requirements.
• Records management and retention requirements for paper and electronic documents.

Skills

• Written and verbal communication and collaboration.
• Active listening, problem-solving, and analytical comprehension.
• Exceptional organization and attention to detail.
• Dependability, composure, and professionalism.
• Ability to work in both a team setting and individually.
• Proficiency with Microsoft Office suite.

Minimum Education, Experience, and Training

Associates Degree or equivalent work experience.

5+ years of experience in casualty (personal injury and property damage) and commercial litigation is mandatory.