Legal Assistant - Litigation (Phoenix)

MMM LEGAL GROUP; Phoenix (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Taft Stettinius & Hollister LLP in Phoenix is seeking an experienced Litigation Legal Assistant to join our team of legal professionals. The role supports attorneys and paralegals with document preparation, complex drafting, timekeeping, calendar management, file maintenance, and liaison duties with Accounting, IT and other departments to ensure client service excellence.

Strong candidates will have 3+ years of legal admin experience, proficiency with MS Office 365, DMS/iManage Desksite,

Qualifications

• 3+ years of legal administrative support experience preferred.
• Experience with mid-to-large sized law firms processes and systems.
• Strong written and oral communication.
• Proficient in MS Office 365, DMS/iManage Desksite, Aderant, LMS+, Workshare, Adobe.

Responsibilities

• Edit and proofread correspondence, contracts, and other complex documents.
• Prepare, submit, and maintain weekly time records.
• Set up, maintain, and ensure that files are kept current including classifying, arranging files, filing, and storing information.
• Monitor, prioritize, organize, and facilitate daily workflow to meet project deadlines; includes scheduling meetings, calendar management, and processing expense reimbursements.
• Maintain emails and documents on Document Management System (DMS) as determined by attorney and paralegal.
• Act as liaison for attorneys and all office service departments, including Accounting, Business Development, IT, and Docketing & Records.

Skills

Legal admin experience

Communication skills

Organizational skills

Attention to detail

Tools

Microsoft Office 365

DMS/iManage Desksite

Aderant

LMS+

Workshare Compare

Adobe

Job description

Taft is seeking an experienced Litigation Legal Assistant to join our dynamic team of legal professionals in our Phoenix office.

Summary

The Legal Assistant supports attorneys and paralegals by performing a variety of legal and administrative tasks. Strong candidates should have document preparation experience, working with complex documents and possess strong interpersonal skills and the ability to build relationships with clients, attorneys, and staff.

Responsibilities

• Assist with making edits to and proofreading correspondence, contracts, agreements, and other complex documents in draft and in final form.
• Prepare, submit, and maintain weekly time records.
• Set up, maintain, and ensure that files are kept current including classifying, arranging files, filing, and storing information.
• Monitor, prioritize, organize, and facilitate daily workflow to meet project deadlines. This includes all administrative tasks including scheduling meetings, calendar management, processing expense reimbursements etc.
• Maintain e-mails and documents on Document Management System (DMS) as determined by attorney and paralegal.
• Act as liaison for attorneys and all office service departments, including Accounting, Business Development, IT, and Docketing & Records.

Minimum Qualifications

• 3+ years of legal administrative support experience is preferred.
• Familiarity with general processes, systems philosophies, structure, methods, and approaches of mid-to-large sized firms.
• Ability to communicate effectively, both orally and in writing.
• Proficient in using software systems such as Microsoft Office 365 (Word, Excel, Outlook, PowerPoint), DMS/iManage Desksite, Aderant, LMS+, Workshare Compare, and Adobe.
• Ability to organize, prioritize and multi-task, while working effectively under pressure to meet deadlines.
• Ability to establish good rapport with attorneys, clients, and other staff.
• Ability to proofread a variety of documents with high attention to detail.
• Ability to think creatively and work independently.
• Exceptionally strong organizational skills and work ethic in delivering client products promptly.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.