Legal Assistant

Quintairos, Prieto, Wood & Boyer, P.A.; Scottsdale (AZ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan match

Paid vacation

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. is looking for a full-time Legal Assistant in Scottsdale, Arizona. The role involves supporting attorneys in civil defense litigation by drafting legal documents, scheduling, and managing case files.

Candidates should have over 5 years of experience in a fast-paced law firm environment and possess strong skills in Microsoft Office applications. The firm offers a competitive salary and comprehensive benefits package.

Qualifications

• 5+ years of legal assistant experience in civil defense litigation.
• Experience with Arizona State filing, including E-Filing.
• Ability to work in a fast-paced law firm environment.

Responsibilities

• Draft correspondence and prepare legal documents.
• Maintain calendars for deadlines.
• Schedule legal proceedings and appointments.
• Organize and manage case files.
• Perform document E-filing.

Skills

Legal assistant experience

Strong working knowledge of civil defense litigation

Proficiency in Microsoft Office

Critical thinking skills

Excellent communication skills

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Excel

Billing software

Job description

Quintairos, Prieto, Wood & Boyer, P.A., a multi‑office national firm, has an immediate opening for a full‑time Legal Assistant in our Scottsdale, Arizona office. The individual in this role will assist attorneys defending civil defense litigation matters. This is a hands‑on position that involves working collaboratively with clients and employees of the firm. Significant experience assisting a civil trial attorney preferred.

Responsibilities

• Under attorney direction, drafts and prepares correspondence and other written documents as required, including responses, reports, filings, pleadings, answers, motions, interrogatories, letters, and other documents as necessary.
• Maintains calendar for trial and discovery deadlines.
• Schedules depositions, hearings, appointments, and any other legal proceedings necessary for attorneys.
• Ensures organization of files, including opening, closing, management, and maintenance of files.
• Monitors files and escalates issues requiring attorney involvement. Performs timely handling of highly sensitive issues and materials related to the case.
• Assists attorneys with time entry on billing software.
• Prepares and handles tracking and disposition of subpoenas or other requests for information as needed. Issues subpoenas as needed.
• E‑file documents using state and federal court databases.
• Performs other duties as assigned.

Qualifications

• 5+ years of prior legal assistant experience supporting litigators in civil defense litigation, preferably in a high‑volume, fast‑paced law firm environment.
• Strong working knowledge of the area of specialization preferred (general liability and/or insurance defense).
• Arizona State filing, including E‑Filing experience required. Federal E‑Filing experience using PACER is a plus.
• Proficiency in Microsoft Office applications such as Word, PowerPoint and Outlook, and Excel required.
• Requires critical thinking skills, excellent communication and organization skills, decisive judgment, and the ability to work with minimal supervision. Seeking someone who is a team player.
• High School Diploma or its equivalent.

Physical Demands

This position is considered to be mostly sedentary and will require the employee to sit for extended periods of time. It will also require the employee to occasionally stand, walk, and reach with hands and arms. They may engage in bending, stretching, reaching, and other motions in the course of a working day. They will be engaged in using office equipment and computers. They may engage in lifting of supplies and materials up to 20 pounds from time to time. While performing duties of this position, the employee is regularly required to see, talk, and hear.

Working Conditions

This job is located primarily in an indoor office environment with varying noise levels. There may be varying degrees of temperature. The employee may be interrupted from time to time.

Benefits

Our firm offers competitive salaries and a comprehensive benefits package for full‑time hourly employees, including medical, dental & vision insurance, employer‑paid life insurance, employer‑paid short‑term disability insurance, a generous 401(k) plan match, paid vacation, and more. Benefit offerings for positions other than full‑time may vary.

QPWB is an Equal Opportunity Employer seeking enthusiastic candidates eager to work in a fast‑paced and challenging environment.

For immediate consideration, qualified candidates should forward their resume. Compensation commensurate with experience.

The above statements are not intended to be an exhaustive list of all responsibilities and activities required of the position. They are intended to describe the general nature and level of work being performed for this job.