Legal Assistant

Quintairos, Prieto, Wood & Boyer, P.A.; Pensacola (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) plan match

Paid vacation

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. is seeking a Legal Assistant for its Pensacola, FL office. The role involves assisting attorneys with civil litigation matters, drafting legal documents, and managing case files.

The ideal candidate will have over 4 years of legal assistant experience, strong knowledge of insurance defense, and be proficient in Microsoft Office. A comprehensive benefits package is offered for full-time employees.

Qualifications

• 4+ years of experience supporting litigators in civil defense.
• Strong communication and organizational skills.
• Ability to work with minimal supervision.

Responsibilities

• Draft and prepare correspondence and legal documents.
• Assist in litigation processes including scheduling and filing.
• Maintain calendar for trial and discovery deadlines.

Skills

Legal assistant experience

Knowledge of insurance defense

Proficiency in Microsoft Office

Dictation experience

E-Filing experience

Education

High School Diploma or equivalent

Job description

Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm, has an immediate opening for a Legal Assistant for our Pensacola, FL Office. This is a full-time position with a competitive salary and benefits package offered. The individual in this role will assist attorneys in defending civil litigation matters in the areas of general liability and corporate matters. This is a hands‑on position that involves working collaboratively with clients and employees of the firm.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Under attorney direction, drafts and prepares correspondence and other written documents as required, including responses, reports, filings, pleadings, answers, motions, interrogatories, contracts, opinions, position papers, letters, etc., and other documents as necessary.
• Monitors files and escalates issues requiring attorney involvement. Performs timely handling of highly sensitive issues and materials related to the case.
• Assist attorneys in all aspects of litigation, including but not limited to digital dictation, scheduling, electronic filing, and maintaining files.
• Maintains calendar for trial and discovery deadlines. Obtains trial settings, coordinates, and assists in preparation.
• Answers incoming phone calls and routes to the proper person.
• Performs other duties as assigned.

REQUIREMENTS:

• 4+ years of prior legal assistant experience supporting litigators in civil defense in a high‑volume, fast‑paced law firm environment.
• Strong working knowledge in the area of specialization (insurance defense and general liability).
• Dictation experience preferred.
• FL State and Federal Court filing, including E‑Filing experience.
• Strong computer skills, including proficiency in Microsoft Office applications such as Excel, Word, PowerPoint, and Outlook.
• Ability to use dictation software and a machine.
• Solid analytical and drafting skills.
• Requires critical thinking skills, superior communication and organizational skills, decisive judgment, and the ability to work with minimal supervision.
• High School Diploma or its equivalent required.

Physical Demands

This position is considered to be mostly sedentary and will require the employee to sit for extended periods of time. It will also require the employee to occasionally stand, walk, and reach with hands and arms. They may engage in bending, stretching, reaching, and other motions in the course of a working day. They will be engaged in using office equipment and computers. They may engage in lifting supplies and materials up to 20 pounds from time to time. While performing duties of this position, the employee is regularly required to see, talk, and hear.

Working Conditions

This job is located primarily in an indoor office environment with varying noise levels. There may be varying degrees of temperature. The employee may be interrupted from time to time.

The above statements are not intended to be an exhaustive list of all responsibilities and activities required of the position. They are intended to describe the general nature and level of work being performed for this job.

Our firm offers competitive salaries and a comprehensive benefits package for full‑time hourly employees, including medical, dental & vision insurance, employer‑paid life insurance, employer‑paid short‑term disability insurance, a generous 401(k) plan match, paid vacation, and more. Benefit offerings for positions other than full‑time may vary.

QPWB is an Equal Opportunity Employer seeking enthusiastic candidates eager to work in a fast‑paced and challenging environment.