Legal Assistant

Trustpoint.One; Portland (OR); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement contributions

Commuter benefits

Tuition reimbursement

Fertility and adoption benefits

Two paid volunteer days

Paid sabbatical after 13 years of服务

Job summary

Trustpoint.One is seeking a Legal Assistant to support its litigation team in Portland, Oregon. This direct hire role offers a hybrid work schedule, assisting attorneys with organization, document preparation, and court filings while helping keep litigation matters and daily operations running smoothly.

The ideal candidate will have 5+ years as a legal secretary or executive assistant, strong MS Office skills, NetDocuments experience, and the ability to type 75 wpm with accuracy.

Qualifications

• 5+ years of experience as a legal secretary or executive assistant.
• Billing experience in a law firm is a plus.
• Proficiency with Microsoft Office suite and NetDocuments.
• Experience with PowerPoint and legal billing systems like Aderant is advantageous.
• Ability to type 75 words per minute with high accuracy.
• Strong organizational and time-management skills in a fast-paced environment.

Responsibilities

• Provide litigation secretarial and administrative support to partners and associates.
• Draft, proofread, edit, and format legal documents and court filings with deadlines.
• Coordinate court filings with docketing and managing clerks, ensure deadlines are accurate.
• Arrange depositions, mediations, arbitrations, and trial prep logistics.
• Enter attorney time, review monthly bills, and coordinate with accounting on billing matters.
• Manage attorney calendars and arrange travel; anticipate conflicts and resolve.

Skills

Legal secretary experience

Billing experience

Typing speed 75 wpm

Organizational skills

Communication skills

Team-oriented

Discretion and professionalism

Education

High school diploma or GED

Tools

Microsoft Office

Microsoft 365

NetDocuments

PowerPoint

Aderant

Job description

Trustpoint is excited to partner with a leading national law firm in its search for a Legal Assistant to support its litigation team in Portland, Oregon. This direct hire opportunity offers a hybrid schedule, a collaborative work environment, and the chance to provide hands‑on support to attorneys while helping keep litigation matters and daily operations running smoothly.

Responsibilities:

• Provide litigation secretarial and administrative support to partners and associates.
• Draft, proofread, edit, and format correspondence, legal documents, and court filings while meeting strict deadlines.
• Coordinate court filings with docketing and managing clerk teams, confirming the accuracy of calendared deadlines.
• Arrange depositions, mediations, arbitrations, and trial preparation logistics.
• Enter attorney time, review and process monthly bills, and coordinate with accounting to resolve client billing matters.
• Manage attorney calendars, schedule appointments and conference calls, anticipate scheduling conflicts, and arrange travel.
• Maintain paper and electronic client files, correspondence, and legal documents using NetDocuments.
• Support new matter intake, conflicts procedures, and related administrative processes.
• Monitor attorney email and correspondence, save and organize documents, and route or elevate items as appropriate.
• Respond promptly to attorney and client requests, ensuring appropriate follow‑up.
• Coordinate courier and overnight delivery services and assist with other administrative projects as needed.

Qualifications:

• 5+ years of experience as a legal secretary or executive assistant; law firm billing experience is a plus.
• High school diploma or GED required.
• Proficiency in Microsoft Office, with strong word processing and computer skills; Microsoft 365 experience preferred.
• Experience with NetDocuments, proofreading, and PowerPoint preferred.
• Familiarity with legal billing systems such as Aderant, new matter intake, and conflicts procedures is an advantage.
• Ability to type 75 words per minute with a high degree of accuracy.
• Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines in a fast‑paced environment.
• Excellent communication skills and the ability to exercise tact, discretion, and professionalism when working with attorneys, clients, and colleagues.
• A team-oriented, service-focused approach, with initiative, attention to detail, and a commitment to client service excellence.
• All candidates must be able to work at a computer screen for a sustained amount of time.

Details:

• Employment type: Direct hire
• Location: Portland, Oregon
• Schedule: Hybrid, with 3 days in the office and 2 days remote after introductory period

Benefits:

• Medical, dental, and vision insurance options
• Retirement contributions
• Commuter benefits
• Tuition reimbursement
• Fertility and adoption benefits
• Two paid volunteer days for qualifying community service
• Paid sabbatical after 13 years of service

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy applies to all employment practices, including recruiting, hiring, compensation, promotion, training, transfer, leave of absence, and termination.