Litigation Legal Secretary

Trustpoint.One; Los Angeles (CA); Hybrid; USD 94,000 - 120,000; Full time

Job summary

Trustpoint.One is seeking an experienced Litigation Legal Secretary to support a team of attorneys in its Los Angeles office. This direct hire role offers a hybrid schedule and compensation aligned with market standards for a sophisticated litigation practice.

The ideal candidate will have 5+ years of relevant experience, preferably within a large law firm, and will handle pleadings, court filings, docketing, client relations, and billing workflows while coordinating with multiple practice

Qualifications

• 5+ years of experience as a legal secretary or executive assistant required.
• Litigation law firm experience and familiarity with California court filings preferred.
• Experience with legal billing processes and prebills preferred.
• Strong knowledge of Microsoft Word, Excel, and Outlook required.
• Experience with Microsoft Office 365, NetDocuments, and PowerPoint preferred.
• Excellent proofreading, document formatting, and word processing skills.
• Typing speed of 75 WPM with high accuracy.
• Ability to manage competing priorities under tight deadlines.
• Excellent communication and client service skills.

Responsibilities

• Provide comprehensive litigation secretarial support to five or more attorneys across practice groups.
• Prepare, proofread, format, and edit pleadings, motions, and other legal documents.
• Coordinate and complete court filings at state, federal, and appellate levels.
• Track litigation deadlines and verify calendaring accuracy.
• Schedule hearings, depositions, client meetings, and conference calls.
• Manage attorney calendars, contacts, and email files.
• Handle client and matter intake, conflicts checks, and records.
• Enter attorney time and assist with prebills and client billing.
• Coordinate travel, expenses, and vendor invoices.
• Maintain electronic and physical case files and document management systems.
• Respond promptly to requests and maintain client relationships.
• Coordinate with attorneys and staff to manage priorities and deadlines.
• Identify workflow improvements and support efficient practice.

Skills

Litigation secretarial experience

Highly organized

Proofreading & formatting

Fast typing 75 WPM

Client service excellence

Tools

Microsoft Word

Excel

Outlook

Microsoft Office 365

NetDocuments

PowerPoint

Job description

Trustpoint is excited to partner with a leading national law firm in its search for an experienced Litigation Legal Secretary to support a team of attorneys in its Los Angeles office. This direct hire opportunity offers a hybrid schedule, competitive compensation, and the chance to work in a sophisticated litigation practice supporting attorneys across multiple practice groups. Successful candidates will have 5+ years of relevant experience, preferably within large law firm.

Responsibilities

• Provide comprehensive litigation secretarial support to five or more attorneys across various practice groups
• Prepare, proofread, format, and edit pleadings, motions, correspondence, memoranda, agreements, and other legal documents
• Coordinate and complete court filings at the state, federal, and appellate levels, including electronic filing and arranging service on opposing counsel
• Track litigation deadlines, coordinate with docketing, and verify that deadlines are accurately calendared
• Schedule hearings, depositions, client meetings, appointments, and conference calls
• Manage attorney calendars, contacts, correspondence, and email files
• Handle new client and matter intake, run conflicts checks, and maintain accurate client and case records
• Enter attorney time, review prebills, and assist with client billing processes
• Coordinate travel arrangements, courier services, expense reports, reimbursements, and vendor invoices
• Maintain electronic and physical case files, document management systems, and trial or working binders
• Respond to attorney and client requests promptly, provide proactive follow-up, and help maintain strong client relationships
• Coordinate with attorneys, fellow secretaries, and administrative teams to manage competing priorities and meet deadlines
• Identify opportunities to improve workflows, anticipate attorney needs, and contribute to an efficient, collaborative practice

Qualifications

• 5+ years of experience as a legal secretary or executive assistant required
• Litigation law firm experience and familiarity with California state, federal, and appellate court filings strongly preferred
• Experience with legal billing processes, attorney time entry, and prebills preferred
• Strong knowledge of Microsoft Word, Excel, and Outlook required
• Experience with Microsoft Office 365, NetDocuments, and PowerPoint preferred
• Excellent proofreading, document formatting, and word processing skills
• Typing speed of 75 WPM with a high degree of accuracy
• Strong organizational skills and the ability to manage competing priorities under tight deadlines
• Excellent communication, client service, and problem-solving skills
• Ability to work independently, exercise sound judgment, and collaborate effectively with attorneys and support staff
• All candidates must be able to work at a computer screen for a sustained amount of time

Details

• Employment Type: Direct hire
• Location: Los Angeles, CA
• Work Arrangement: Hybrid, with three days in the office and two days remote per week
• Salary: $94,000–$120,000 annually, depending on experience

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy applies to all employment practices, including recruiting, hiring, compensation, promotion, training, transfer, leave of absence, and termination.