Legal Assistant

AppleOne Employment Services; Newport Beach (CA); On-site; USD 80,000 - 105,000; Full time

Job summary

AppleOne Employment Services partners with a well-established law firm in Newport Beach, CA to hire an experienced Legal Assistant providing high-level administrative and legal support to attorneys handling complex matters. The role requires managing court filings, calendars, case documents, and client communications in a fast-paced environment.

The successful candidate will join a professional team, ensuring organization, accuracy, discretion, and proactive support for sophisticated legal

Qualifications

• 3+ years of legal assistant experience in a law firm.
• Strong understanding of court procedures and filing requirements.
• Experience with electronic filing platforms and case management systems.

Responsibilities

• Prepare, format, proofread, and file legal documents, correspondence, pleadings, and related materials.
• Manage attorney calendars, court dates, meetings, filing deadlines, and case-related reminders.
• Coordinate electronic court filings, monitor case activity, and track critical deadlines.
• Maintain organized case files, records, and document management systems.
• Assist with hearing preparation, discovery support, document production, and case administration.
• Communicate professionally with clients, courts, opposing counsel, vendors, and other legal professionals.

Skills

Attention to detail

Professional communication

Discretion with confidential info

Legal support experience

Tools

Microsoft Office Suite

Adobe Acrobat

Electronic filing platforms

Job description

Job Summary

A well-established legal practice in Newport Beach, CA is seeking an experienced Legal Assistant to provide high-level administrative and legal support to attorneys handling complex legal matters. This direct hire opportunity is ideal for a detail-oriented legal professional who thrives in a fast-paced law firm environment and is confident managing court filings, deadlines, calendars, case documents, and client communications. The Legal Assistant will join a professional, team-focused environment where organization, accuracy, discretion, and proactive support are highly valued. This role offers the opportunity to work closely with experienced attorneys, contribute to sophisticated legal matters, and build long-term stability with a respected legal team.

Key Responsibilities

• Prepare, format, proofread, and file legal documents, correspondence, pleadings, and related materials.
• Manage attorney calendars, court dates, meetings, filing deadlines, and case‑related reminders.
• Coordinate electronic court filings, monitor case activity, and track critical deadlines.
• Maintain organized case files, records, and document management systems.
• Assist with hearing preparation, discovery support, document production, and case administration.
• Communicate professionally with clients, courts, opposing counsel, vendors, and other legal professionals.

Compensation and Benefits

• Salary range: $80,000 to $105,000 per year.
• Job type: Direct hire.

Required Qualifications and Skills

• Prepare and manage legal documents, correspondence, filings, and case materials.
• Coordinate calendars, court dates, attorney schedules, and critical litigation deadlines.
• Support electronic filings, document management, discovery, and hearing preparation.
• Assist with billing, time entry, expense processing, and administrative legal support.
• 3+ years of legal assistant experience in a law firm environment.
• Strong understanding of court procedures, legal documentation, and filing requirements.
• Experience with electronic filing platforms and case management systems.
• Excellent organizational skills with the ability to manage multiple priorities and strict deadlines.
• High attention to detail, accuracy, and follow-through.
• Professional written and verbal communication skills.
• Ability to handle confidential information with discretion and sound judgment.
• Proficiency with Microsoft Office Suite and Adobe Acrobat.

Preferred Qualifications

• Experience supporting litigation, bankruptcy, restructuring, or other complex legal practice areas.
• CM/ECF and PACER experience.
• Experience with document management systems such as iManage or similar platforms.
• Experience with legal billing and time‑entry software.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.