Legal Assistant

von Briesen & Roper, s.c.; Naples (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

von Briesen & Roper, s.c. in Naples seeks an experienced Legal Assistant to support attorneys with document prep, filing, scheduling and client services.

The role requires 3–5 years of legal assistant experience, proficiency in MS Office, and the ability to manage deadlines and complex calendars while delivering professional, responsive service to clients and practice groups.

Qualifications

• Three to five years of experience as a Legal Assistant.
• Prior experience supporting Litigation, Risk Management, Business and Real Estate is preferred.
• Strong client service, organization, and multitasking abilities.

Responsibilities

• Legal & Administrative Support: Provide comprehensive administrative support to attorneys, including document preparation, formatting, filing, and correspondence management.
• Client Service: Deliver professional, timely, and confidential communication and support.
• Scheduling & Workload Management: Manage daily scheduling, workload allocation, and coverage to ensure consistent and effective support for attorneys and practice groups.
• Calendar & Deadline Management: Coordinate attorney calendars, schedule meetings, depositions and monitor deadlines to ensure compliance with court and firm requirements.
• Document Management: Maintain accurate electronic and physical filing systems, manage case files, and ensure documents are properly organized and accessible.
• Billing & Timekeeping Support: Assist with time entry, expense tracking, billing coordination while reviewing for accuracy and completeness.
• Coordination & Collaboration: Work closely with attorneys, paralegals and other support staff to ensure smooth workflow and consistent service delivery.
• Policy & Compliance Adherence: Follow firm policies, legal procedures, and confidentiality standards while ensuring work meets quality and compliance expectations.

Job description

von Briesen & Roper, s.c. is seeking an experienced Legal Assistant to join our team in our Naples office. This position ensures seamless legal support by delivering high-level administrative and client services that enable attorneys to operate efficiently while providing professional, responsive support to clients.

The Legal Assistant provides essential administrative and organizational support to attorneys by managing documents, coordinating schedules, and ensuring the efficient operation of daily legal office activities. This position requires a proactive, organized, and detail-oriented legal professional who can balance day-to-day administrative and legal support.

The primary responsibilities for this role include:

• Legal & Administrative Support: Provide comprehensive administrative support to attorneys, including document preparation, formatting, filing, and correspondence management.
• Client Service: Deliver professional, timely, and confidential communication and support.
• Scheduling & Workload Management: Manage daily scheduling, workload allocation, and coverage to ensure consistent and effective support for attorneys and practice groups.
• Calendar & Deadline Management: Coordinate attorney calendars, schedule meetings, depositions and monitor deadlines to ensure compliance with court and firm requirements.
• Document Management: Maintain accurate electronic and physical filing systems, manage case files, and ensure documents are properly organized and accessible.
• Billing & Timekeeping Support: Assist with time entry, expense tracking, billing coordination while reviewing for accuracy and completeness.
• Coordination & Collaboration: Work closely with attorneys, paralegals and other support staff to ensure smooth workflow and consistent service delivery.
• Policy & Compliance Adherence: Follow firm policies, legal procedures, and confidentiality standards while ensuring work meets quality and compliance expectations.

Qualifications

We seek a team-oriented, dedicated professional with superior client service skills, exceptional multitasking, attention to detail and organizational skills in a fast-paced legal environment. The ideal candidate will demonstrate strong technical aptitude, including proficiency in the MS Office Suite.

Qualified candidates will have three to five years of experience as a Legal Assistant. Prior experience supporting practices in Litigation and Risk Management, Business and Real Estate is preferred.

von Briesen is one of Wisconsin’s leading law firms, recognized as a “Best Places to Work”, a “Top Workplace” and an established leader in expertise, service, and technology. Our firm and its people are committed to providing unparalleled service to our clients and to being among the best in the areas in which we practice. We offer a professional and friendly work environment and a competitive compensation and benefits package. We encourage you to learn more about us at www.vonbriesen.com.

Contact [e-mail] with any questions.