Legal Assistant

Adams & Reese; Mobile (AL); On-site; USD 45,000 - 65,000; Full time

Job summary

Adams & Reese LLP is looking for a tech-savvy legal secretary to support litigation attorneys in Mobile. Candidates should possess strong verbal and writing skills, organize documents efficiently, and manage various clerical duties. A Bachelor’s degree is preferred along with 5+ years of relevant experience.

The ideal candidate will demonstrate excellent communication skills, proficiency in Microsoft Office, and knowledge of legal terminology.

Qualifications

• 5+ years of legal secretarial experience.
• Ability to type 65 wpm with strong spelling and grammar.
• Knowledge of legal terminology and real estate closing procedures.

Responsibilities

• Prepare and proofread legal documents.
• Maintain filing systems and manage data.
• Assist with trial preparation and communication with clients.

Skills

Verbal and writing skills

Organization skills

People skills

Computer proficiency

Legal terminology knowledge

Education

Bachelor’s Degree

Tools

Microsoft Office Word

Microsoft Office Excel

Microsoft Office PowerPoint

Microsoft Outlook

Westlaw

Lexis

Job description

Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support litigation attorneys in the Mobile office.

Responsibilities

• Strong verbal and writing skills; wants to be part of a client focused team helping clients handle legal issues
• Capable of performing a variety of clerical and administrative duties using various computer programs typically related to a litigation practice by assisting attorneys in a supportive role. Responsibilities:
• Prepares, processes, and proofreads legal documents; Mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials;
• Maintains filing systems, control records and indexes using moderate independent judgment;
• Data management including time entry, document databases, email and hard copies;
• Coordinates and participates in document production;
• Obtains information using the Westlaw and Lexis systems;
• Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed;
• Assists with trial preparation including preparation of trial books, exhibits, etc.;
• May transcribe dictation from dictating machine, as required by the supervising attorney(s);
• Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same;
• Opens and closes files, and maintains client and business files by filing and retrieving materials as required;
• Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney;
• Makes travel arrangements through the Firm’s designated Travel Agency;
• Prepares and edits client invoices for billing purposes;
• Enters and maintains attorneys’ time sheets, as required;
• Performs related duties as assigned

Minimum Acceptable Qualifications

• Bachelor’s Degree preferred
• 5+ years of legal secretarial experience in a related area of law
• Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology. May be required to know real estate closing procedures and terminology
• Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook
• Excellent organizational skills and people skills
• Ability to effectively communicate both orally and in writing

Additional Desirable Qualifications

Working Conditions

This position requires sitting for long periods of time while operating a computer. At times, employees are required to work in excess of the normal work schedule, particularly during trial preparation. Employees in this position must be mobile, have the ability to type with both hands, bend, and have ability to lift and carry files weighing approximately 10-15 lbs.