Legal Assistant

Adams and Reese; Mobile (AL); On-site; USD 40,000 - 60,000; Full time

Job summary

Adams and Reese LLP is seeking a legal secretary in Mobile, AL, to support litigation attorneys. The ideal candidate will have 5+ years of experience, excellent writing skills, and proficiency in Microsoft Office. Responsibilities include managing legal documents, trial preparation, and client communications.

The role requires strong organizational skills and the ability to work independently. A Bachelor's degree is preferred, and knowledge of legal terminology is essential. The firm offers a collaborative, team-oriented environment.

Qualifications

• 5+ years of legal secretarial experience in a related area of law.
• Excellent spelling, punctuation, and grammar required.
• Knowledge of real estate closing procedures is a plus.

Responsibilities

• Support litigation attorneys by preparing and managing legal documents.
• Maintain filing systems and control records.
• Data management including time entry and document databases.
• Assist with trial preparation and client communications.

Skills

Strong verbal and writing skills

Excellent organizational skills

Competent in Microsoft Office

Knowledge of legal terminology

Ability to type 65 wpm

Effective communication skills

Education

Bachelor’s Degree

Paralegal skills

Job description

Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support litigation attorneys in the Mobile office.

Responsibilities:

• Strong verbal and writing skills; wants to be part of a client focused team helping clients handle legal issues.
• Capable of performing a variety of clerical and administrative duties using various computer programs typically related to a litigation practice by assisting attorneys in a supportive role. Responsibilities:
• Prepares, processes, and proofreads legal documents; Mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials;
• Maintains filing systems, control records and indexes using moderate independent judgment;
• Data management including time entry, document databases, email and hard copies;
• Coordinates and participates in document production;
• Obtains information using the Westlaw and Lexis systems;
• Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed;
• Assists with trial preparation including preparation of trial books, exhibits, etc.;
• May transcribe dictation from dictating machine, as required by the supervising attorney(s);
• Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same;
• Opens and closes files, and maintains client and business files by filing and retrieving materials as required;
• Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney;
• Makes travel arrangements through the Firm’s designated Travel Agency;
• Prepares and edits client invoices for billing purposes;
• Enters and maintains attorneys’ time sheets, as required;
• Performs related duties as assigned.

Minimum Acceptable Qualifications:

• Bachelor’s Degree preferred.
• 5+ years of legal secretarial experience in a related area of law.
• Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology. May be required to know real estate closing procedures and terminology.
• Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook.
• Excellent organizational skills and people skills.
• Ability to effectively communicate both orally and in writing.

Additional Desirable Qualifications:

• College degree
• Paralegal skills

Working Conditions: This position requires sitting for long periods of time while operating a computer. At times, employees are required to work in excess of the normal work schedule, particularly during trial preparation. Employees in this position must be mobile, have the ability to type with both hands, bend, and have ability to lift and carry files weighing approximately 10-15 lbs.