Legal Assistant

Randstad USA; Irvine (CA); On-site; USD 65,000 - 68,000; Full time

Benefits offered by this job

Salary bonus

Health insurance

401(k) plan

Paid vacation

Flexible schedule

Team environment

Job summary

Randstad USA in Irvine, CA is seeking a highly organized Legal Assistant to support a premier workers' compensation practice focused on professional athletes. The role anchors Client Intake, Medical-Legal Scheduling, and Deposition Coordination, working closely with a collaborative team.

You will handle VIP client communications, schedule AQME/PQME/PTP/STP evaluations, file WCAB applications, and maintain meticulous case files while meeting deadlines.

Qualifications

• California Workers' Compensation experience (required).
• VIP clients, including professional athletes, with strong communication skills.
• Proficiency with EAMS, WCAB procedures, Microsoft Office, Dropbox, and case management software.

Responsibilities

• Client Intake: lead prospective client intake and set up case files in management systems.
• Medical-Legal Scheduling: coordinate AQME, PQME, PTP, and STP evaluations and related notices.
• Deposition & Legal Support: schedule depositions/hearings, prepare materials, and manage EAMS filings.

Skills

Legal

Legal Billing

Scheduling

Medical Billing

Workers Compensation

Filing

Medical Scheduling

Legal Scheduling

Case Management Systems

Legal Admin Support

Education

High School Diploma

Paralegal Certificate

Bachelor's degree

Tools

EAMS

WCAB procedures

Microsoft Office

Dropbox

Case management software

Job description

Legal Assistant – Workers' Compensation (Professional Athletes)

Location:In Office M-F

About the Role

Premier applicant-side Workers' Compensation law firm dedicated to representing professional athletes. From recently retired players to sports legends, the firm works to secure the benefits and future medical care they deserve.

Client is seeking a highly organized, personable Legal Assistant to join a collaborative team. This role anchors three key areas: Client Intake, Medical-Legal Scheduling, and Deposition Coordination.

Key Responsibilities

• Client Intake: Serve as a primary point of contact for prospective clients, guide intake documentation, create case files in management systems, and file Applications for Adjudication with the WCAB.
• Medical-Legal Scheduling: Coordinate AQME, PQME, PTP, and STP evaluations, issue appointment notices and QME advocacy letters, request panel lists, and calendar report deadlines.
• Deposition & Legal Support: Schedule depositions and hearings, prepare prep materials, serve discovery to defense counsel, process EAMS filings (COAs, DORs, Liens), and maintain client files.

Qualifications

• California Workers' Compensation experience (required).
• High comfort level communicating with VIP clients, including professional athletes.
• Proficiency with EAMS, WCAB procedures, Microsoft Office, Dropbox, and case management software.
• Exceptional organizational, communication, and deadline-management skills.
• Bachelor's degree, Paralegal Certificate, or 1+ years of Workers' Comp legal assistant experience preferred.

What We Offer

• Competitive salary based on experience + performance bonus opportunities
• Comprehensive health and dental insurance
• 401(k) with employer contribution
• Paid vacation and firm holidays
• Flexible scheduling with hybrid/remote options post-training
• A supportive, mission-driven team environment

salary: $65,000 - $68,000 per year

shift: First

work hours: 8 AM - 5 PM

education: High School

Responsibilities

Client Intake & Onboarding

• Lead prospective client intake, explain documents, and assist with accurate form completion.
• Process intake questionnaires, set up case files in management software, and handle initial client communications.
• File Applications for Adjudication of Claims with the WCAB and complete proper service.

Medical-Legal Scheduling

• Coordinate AQME, PQME, PTP, and STP appointments with physician offices.
• Issue appointment notices, send QME advocacy letters, and request QME panel lists.
• Calendar medical deadlines and track upcoming med-legal report due dates for follow-up.

Deposition & Legal Support

• Schedule and calendar depositions, medical evaluations, WCAB hearings, and key deadlines.
• Prepare deposition materials and manage EAMS filings (Applications, COAs, DORs, Liens).
• Serve medical-legal reports and discovery materials to defense counsel.
• Maintain organized case files, handle VIP client interactions, and provide overall administrative support.

Skills

• Legal
• Legal Billing
• Scheduling
• Medical Billing
• Workers Compensation
• Filing
• Medical Scheduling
• Legal Scheduling
• Case Management Systems
• Legal Admin Support

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Experience

• Experienced
• 2 years

Education

• High School