Legal Assistant

Thompson & Horton LLP; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Disability Insurance

Life Insurance

401(k)

Paid Time Off

Paid Parking

Job summary

Thompson and Horton LLP in Houston seeks a full-time legal assistant to support attorneys with a variety of administrative tasks. The role requires excellent communication, organization, and motivation to handle multiple priorities efficiently.

Essential duties include managing calls, calendars, travel, expense reporting, billing assistance, and confidential file management in a fast-paced legal environment.

Qualifications

• Minimum of 4 years of litigation experience in a legal assistant role.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office suite and document handling.

Responsibilities

• Answers and directs telephone calls promptly and takes messages.
• Prepares and tracks packages and mail using best delivery method.
• Calendars deadlines and monitors attorney calendars daily.
• Provides files and materials for meetings, court appearances, etc.
• Coordinates attorney travel arrangements and prepares expense reports.
• Assists with billing tasks and prebill edits.
• Inputs time with accuracy and within deadlines.
• Maintains confidential client files and document management system.

Skills

Communication

Multitasking

Time management

Tools

Word

Outlook

Excel

PowerPoint

Adobe

Job description

Thompson and Horton LLP seeks a full-time legal assistant located in Houston to join our team. This position will be responsible for performing a variety of legal administrative tasks to support our attorneys. Candidates must have excellent communication skills, be well organized, and be highly motivated.

Essential Functions

• Answers and directs telephone calls promptly, taking messages and following up when necessary
• Prepares and tracks packages and mail sent using best delivery method
• Calendars applicable deadlines and monitors all attorney calendars daily, while keeping up to date with upcoming deadlines
• Provides files and other materials necessary for any attorney meetings, court appearances, etc.
• Initiates communication with attorneys regarding due date(s) for important assignment(s) and when such assignments will be completed
• Files documents and ensures that all filing is up-to-date and in the appropriate placement
• Assists with document production and files documents with federal and state courts as requested
• Downloads filed documents and exhibits and timely saves them to our document management system
• Creates templates, table of authority/contents upon request
• Coordinates all arrangements for attorney travel (when necessary)
• Prepare and submit expense reports for attorneys
• Assists with billing tasks, including prebill edits
• Inputs time as necessary, with accuracy, and within set deadlines
• Accurately and timely prepares binders for interviews, depositions, hearings, and trial
• Undertakes file management - opening, closing, and retrieval of client files and highly confidential case files under supervision of an attorney
• Prepares formal correspondence and letters on Firm letterhead
• Manages multiple priorities and meets deadlines
• Coordinates conference registrations on as-needed basis

Requirements

• Minimum of 4 years of litigation experience in a legal assistant role
• Working knowledge of: Word, Outlook, Excel, PowerPoint, Adobe
• Excellent verbal, written, and interpersonal communication skills
• Ability to multitask and prioritize tasks effectively

Benefits

• Medical Insurance
• Dental Insurance
• Disability Insurance
• Life Insurance
• 401(k)
• Paid Time Off
• Paid Parking