Legal Assistant

NES Fircroft; Houston (TX); Hybrid; USD 55,000 - 83,000; Full time

Job summary

NES Fircroft is seeking a Senior Legal Assistant contractor for the litigation team in Houston, with support across California. The role delivers high‑level administrative and litigation support to attorneys, requires discretion with confidential information and professional collaboration with clients and staff.

Responsibilities include preparing reports and presentations, coordinating international and domestic travel, managing expenses, opening/closing matters in TeamConnect, and drafting and

Qualifications

• Minimum of five years of legal administrative experience.
• Proficiency with Microsoft Office and ability to learn new tools quickly.
• Experience using AI tools or prompt engineering is preferred.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information and work with discretion.
• Excellent communication and collaboration across all levels.
• Ability to prioritize, meet deadlines, and multitask under pressure.
• Growth mindset and professional attitude in a fast-paced environment.
• Experience supporting litigation teams is strongly preferred.

Responsibilities

• Prepare recurring reports and presentations using Power BI, PowerPoint, Excel, and Word.
• Coordinate international and domestic travel logistics with visas and itineraries.
• Track and compile expenses, and submit reports in the expense system.
• Open/close matters and update records in TeamConnect.
• Draft, format and revise legal documents under deadlines.
• Use Word track changes to edit documents for accuracy.
• Assist lawyers with correspondence, presentations, and routine reports.
• Coordinate agendas and materials for meetings and conferences.
• Process e-billing, invoices, and vendor setup in TeamConnect.
• Work in iManage to upload, review and research documents.
• Ensure deadlines are met and proactively follow up as needed.
• Provide backup coverage for other legal assistants.

Skills

Legal administration

Microsoft Office

Team collaboration

Attention to detail

Discretion & confidentiality

Communication

Multitasking

Integrity under pressure

AI prompting

Adaptability

Tools

Power BI

TeamConnect

iManage

Concur

Microsoft Copilot

Job description

Work Schedule:

Hybrid - M-F 9:00 a.m.-5:30 p.m. (Fridays only WFH)

Job Description

We are seeking a Senior Legal Assistant contractor for the litigation team. This role provides high-level administrative and litigation support to attorneys in Houston and California. This position reports to the Supervisor, Legal Assistants. The successful candidate will be self-motivated, collaborative, and able to manage competing priorities with sound judgment and professionalism. The ideal candidate must handle confidential information with discretion, build positive and profession relationships with team members, clients, and staff, and consistently demonstrate initiative accuracy, and strong attention to detail. Strong communication, problem-solving, and organizational skills are essential for success in this fast-paced role.

Responsibilities

• Prepare recuring reports and presentations using Power BI, PowerPoint, Excel, and Word to summarize and display data clearly.
• Coordinate and arrange international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries and travel updates.
• Track and gather related expenses and compile complicated expense reports in expense reporting system (CTREX).
• Perform high-volume data entry and matter updates, including opening and closing matters, in TeamConnect.
• Draft, format and revise legal documents under strict deadlines.
• Use Microsoft Word track-change function to edit and revise documents.
• Assist the lawyers in preparing correspondence, presentations, and routine reports.
• Coordinate logistics, agendas and presentation materials for meetings, conferences and special functions.
• Process e-billing, invoices, payments, and vendor setup within TeamConnect and related systems.
• Work in iManage to upload, review and research documents.
• Follow through to ensure deadlines are met and proactively follow up with individuals as needed.
• Research inquiries and relieve leaders of administrative tasks.
• Serve as a resource for commonly used systems and tools, including coordinating basic software or hardware support needs.
• Assist with other duties and special projects, as assigned by Supervising/Managing Counsel and other team members as needed.
• Assist and provide backup coverage to other legal assistants.

Required Qualifications

• Minimum of five years of legal administrative experience
• Proficiency in the Microsoft Office suite of tools (i.e., Word, Outlook, PowerPoint, Teams and Excel) and the ability to quickly learn new tools.
• Experience using Microsoft Copilot or similar AI tools, including effective prompting preferred.
• Strong organizational skills and attention to detail.
• Demonstrated high level of initiative, independence and the ability to anticipate needs and requirements.
• Demonstrated strong interpersonal skills and the ability to collaborate at all levels. Ability to maintain the utmost confidentiality, adapt to changing priorities a deadlines, and remain calm under pressure.
• Ability to effectively communicate (oral and written) at all levels of the organization
• Demonstrated ability to prioritize, meet deadlines, multi-task and follow through on commitments.
• Ability to solve problems, exercise good judgment, and make sound decisions in a timely manner.
• Demonstrate a growth mindset.
• Ability to contribute ideas and perspectives professionally and constructively.
• Ability to give, receive, and act on feedback in a professional and constructive manner.
• Experience supporting litigation attorneys or legal operations teams strongly preferred.

Preferred Qualifications

• Proficiency with TeamConnect, iManage, Power BI, Concur, or similar legal operations and reporting tools.