Litigation Legal Assistant

Burnett Specialists Staffing | Recruiting; Houston (TX); On-site; USD 45,244 - 64,439; Full time

Job summary

A leading staffing agency in Houston is seeking an Administrative Assistant to provide comprehensive support to Attorneys in the General Counsel's office. Responsibilities include maintaining confidentiality, composing legal documents, and managing attorney schedules. Candidates should have a high school diploma and a minimum of seven years of general secretarial experience, with at least four years supporting litigation. Proficiency in Microsoft Office is required. This is a full-time, in-office position with a competitive hourly pay rate.

Qualifications

• Minimum of seven years of general secretarial experience.
• At least four years supporting litigation matters.
• Experience in a legal or personal injury environment preferred.

Responsibilities

• Provides comprehensive administrative support to Attorneys.
• Maintains strict confidentiality of all legal matters.
• Composes and types legal documents and correspondence.

Skills

Strong proficiency with Microsoft Office

Excellent written and verbal communication skills

Working knowledge of legal terminology

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Overview

Location: Downtown Houston

Parking: Responsible for own parking - lot available approximately 2 blocks away (around $5/day)

Pay: Up to $39.81/hour

Schedule: 100% In-Office - Monday-Friday, 8:00 AM-5:00 PM (little to no overtime)

JOB DESCRIPTION

Basic Function

Provides comprehensive administrative support to Attorneys and the Office of the General Counsel. Performs duties in a safe, efficient manner and in compliance with applicable rules and procedures.

Responsibilities and Specific Duties

• Maintains strict confidentiality of all legal matters handled by the department
• Logs incoming lawsuits, charging instruments, and other legal requests; maintains tracking systems for case intake, closures, and monthly statistics
• Composes and types legal documents, correspondence, memoranda, letters, forms, and reports
• Opens, screens, processes, and distributes mail; answers, screens, and directs telephone calls; orders office materials and supplies; performs general administrative duties, including electronic filings with court clerk offices
• Maintains attorney calendars, tracking deadlines outlined in Docket Control Orders, depositions, court hearings, and trial dates
• Communicates with courthouse staff, outside counsel, and other administrative entities as needed
• Coordinates attorney appointments, meetings, and calendars
• Organizes and maintains electronic case files within the firm?s network drive and legal case management system
• Performs electronic filing of legal documents with courts and administrative agencies
• Reviews invoices and billing statements and processes them for payment or reimbursement
• Serves as a designated records coordinator in accordance with the Legal Department File Plan
• Maintains record retention schedules and monitors compliance; coordinates timely document destruction and logging per retention guidelines
• Assists with department projects, including supporting Paralegals with trial notebook preparation and related trial documents
• Communicates with internal departments and external entities regarding legal and administrative matters
• Provides excellent customer service to internal and external stakeholders
• Promotes safety awareness and follows established safety procedures
• Performs other job-related duties as assigned

Education Requirement

High school diploma or GED required

Years & Experience Required

Minimum of seven (7) years of general secretarial experience, including at least four (4) years supporting litigation matters. Experience in a legal or personal injury environment is preferred.

Knowledge & Skills Required

• Strong proficiency with personal computers and Microsoft Office, including Excel, Word, and Outlook calendaring
• Working knowledge of legal terminology and general office procedures
• Excellent written and verbal communication skills
• Writing sample required (brief professional letter or memo; sensitive or privileged information may be redacted)

Interested candidates please send resume in Word format Please reference job code 136423 when responding to this ad.