Legal Assistant

Adecco Portugal; Fountain Valley (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Paid leave

Holiday pay

EAP program

Commuter benefits

Job summary

Adecco Portugal seeks a Legal Assistant to provide administrative and operational support to our Consumers Warranty and Product Liability Litigation teams in Fountain Valley, CA. You will process incoming legal communications, open matters, manage settlements, and support day-to-day operations.

The ideal candidate is highly organized, detail-oriented, and capable of handling multiple priorities in a fast-paced environment with strict deadlines.

Qualifications

• Experience in a legal/administrative environment preferred.
• Strong organizational and document management skills.
• Attention to detail and accuracy.
• Ability to prioritize and manage time-sensitive tasks.
• Excellent written and verbal communication.
• Ability to work independently following established processes.

Responsibilities

• Process incoming physical mail, email, and correspondence from opposing counsel.
• Receive referrals from the Consumer Affairs team regarding customer inquiries.
• Review and triage incoming communications to determine the appropriate litigation team.
• Scan, process, and enter correspondence into internal systems.
• Classify correspondence as related to existing matters or new matters and route appropriately.
• Assign new matters to the weekly case assignment list.
• Finalize case assignments and assist with opening new legal matters.
• Open and maintain cases in the legal matter management system, TeamConnect.
• Upload and organize related documents in the document management system.
• Update related information in Salesforce.
• Process settlements after cases have been opened and ensure records are accurately updated.
• Receive settlement requests and payment instructions from attorneys.
• Update settlement information in TeamConnect and Salesforce.
• Request vendor setup through the Finance Department when needed.
• Create check requests in SAP and route them through the appropriate approval channels.
• Obtain required approvals and sign-offs and ensure settlement documentation is complete.
• Provide backup support to other administrative staff as needed.
• Perform other duties and special projects as assigned by the supervisor.
• Work independently and efficiently while managing multiple responsibilities and competing deadlines.

Job description

We are seeking a Legal Assistant to provide administrative and operational support to our Customers Consumer Warranty and Product Liability Litigation practice groups. This position will assist with processing incoming legal communications, opening and maintaining legal matters, processing settlements, and supporting day-to-day legal department operations.

The ideal candidate is highly organized, detail-oriented, able to manage multiple priorities, and comfortable working independently in a fast-paced environment with time-sensitive deadlines.

Location: Fountain Valley, CA
Schedule: Monday-Friday, Full-Time, Onsite
Pay: $25.00-$30.00 per hour

Key Responsibilities

Incoming Communications & Claims Processing

• Process incoming physical mail, email, and correspondence from opposing counsel.
• Receive referrals from the Consumer Affairs team regarding customer inquiries.
• Review and triage incoming communications to determine the appropriate litigation team.
• Scan, process, and enter correspondence into internal systems.
• Classify correspondence as related to existing matters or new matters and route appropriately.
• Assign new matters to the weekly case assignment list.

Case Management & Document Processing

• Finalize case assignments and assist with opening new legal matters.
• Open and maintain cases in the legal matter management system, TeamConnect.
• Upload and organize related documents in the document management system.
• Update related information in Salesforce.
• Process settlements after cases have been opened and ensure records are accurately updated.

Settlement & Payment Processing

• Receive settlement requests and payment instructions from attorneys.
• Update settlement information in TeamConnect and Salesforce.
• Request vendor setup through the Finance Department when needed.
• Create check requests in SAP and route them through the appropriate approval channels.
• Obtain required approvals and sign-offs and ensure settlement documentation is complete.

Additional Support

• Provide backup support to other administrative staff as needed.
• Perform other duties and special projects as assigned by the supervisor.
• Work independently and efficiently while managing multiple responsibilities and competing deadlines.

Qualifications & Skills

• Previous experience in a legal, administrative, claims, or corporate environment preferred.
• Strong organizational and document management skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize and manage multiple time-sensitive tasks.
• Ability to work independently while following general instructions and established processes.
• Strong written and verbal communication skills.
• Comfortable working in a fast-paced environment.

Preferred Systems Experience

Experience with any of the following systems or tools is preferred:

• TeamConnect or another legal matter management system
• Salesforce
• SAP
• Adobe Acrobat/PDF
• Adobe Sign
• Microsoft Teams
• SharePoint Online
• Scanning and document processing systems

Pay Details: $25.00 to $30.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.