Legal Assistant

Thomas, Thomas & Hafer, LLP; Fairfax (VA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Growth opportunities

Professional development

Diverse and inclusive culture

Advancement potential

Job summary

Thomas, Thomas & Hafer, LLP in Fairfax, VA is seeking a detail-oriented Legal Assistant to support attorneys with administrative and litigation tasks. The role emphasizes accuracy, confidentiality, and professional client service in a regional civil defense practice.

The position involves calendar management, document preparation, file organization, e-filing in state and federal courts, travel coordination, and billing documentation.

Qualifications

• High school diploma required; associate degree preferred.
• Prior experience as a legal assistant or secretary in civil litigation preferred.
• Familiarity with state and federal filing procedures and e-filing systems is a plus.
• Strong written and verbal communication and organizational skills.
• Proficiency with Microsoft Office and document management software.
• Ability to work independently and in a team.
• Professional demeanor and discretion.

Responsibilities

• Provide day-to-day administrative support to attorneys, including calendar management, scheduling, and correspondence.
• Prepare, format, proofread, and edit legal documents and reports.
• Open and maintain client and case files, physical and electronic.
• Assist with e-filing in state and federal courts and track deadlines.
• Coordinate travel, meetings, depositions, hearings, and appointments.
• Prepare and process expense reports and billing documentation.
• Transcribe dictation and prepare memos from notes.
• Maintain attorney contact lists and case management systems.
• Assist with document production, discovery organization, and trial prep.
• Order supplies and manage general office needs.
• Handle confidential information with discretion.

Skills

Communication skills

Organization

MS Office

Transcription

Teamwork

Discretion

Education

High school diploma or equivalent

Associate degree preferred

Tools

Case management

Document management

E-filing systems

Job description

Thomas, Thomas, and Hafer, LLP (TTH) is a regional civil litigation defense law firm established in 1977. Today, the firm has grown to over 200 legal professionals across 13 offices throughout the Mid-Atlantic region. TTH represents a diverse roster of insurance and corporate clients in state and federal courts, as well as in private arbitration, administrative, and alternative dispute resolution forums. The firm handles a wide range of matters, including transportation, professional malpractice, product liability, insurance coverage disputes, commercial and contractual disputes, labor and employment, general liability, municipal law and civil rights, subrogation, and workers' compensation. TTH is built on two core commitments: service and results. The firm strives to produce exceptional outcomes in an ethical and efficient manner for its clients, its people, and the firm as a whole. TTH invests in its people through mentoring, continuing education, and networking opportunities designed to support professional growth. The firm is committed to recruiting, developing, retaining, and promoting talented professionals from diverse backgrounds, and to fostering a culture where different perspectives strengthen both the work environment and the quality of service provided to clients.

About the Role

Position Overview TTH is seeking an organized and proactive Legal Assistant to provide administrative and litigation support to our attorneys. The ideal candidate is detail-oriented, works well under deadline pressure, and is committed to delivering the high level of service and professionalism that reflects TTH's values and client commitments.

Responsibilities

• Provide day-to-day administrative support to attorneys, including calendar management, scheduling, and correspondence.
• Prepare, format, proofread, and edit legal documents, correspondence, and reports.
• Open, organize, and maintain client and case files, both physical and electronic.
• Assist with e-filing documents in state and federal courts and track filing deadlines.
• Coordinate travel arrangements, meetings, depositions, hearings, and other appointments.
• Prepare and process expense reports, invoices, and billing documentation.
• Answer and direct phone calls, and communicate professionally with clients, court personnel, and opposing counsel.
• Transcribe dictation and prepare correspondence, memos, and other documents from attorney notes or recordings.
• Maintain attorney contact lists, client databases, and case management systems.
• Assist with document production, discovery organization, and trial preparation as needed.
• Order supplies and manage general office administrative needs.
• Handle confidential and sensitive information with discretion.

Qualifications

• High school diploma or equivalent required; Associate degree or relevant coursework preferred.
• Prior experience as a legal assistant or legal secretary in a law firm setting strongly preferred, ideally in civil litigation.
• Familiarity with state and federal court filing procedures and e-filing systems a plus.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and case management or document management software.
• Strong typing and transcription skills.
• Ability to work both independently and as part of a collaborative team.
• Professional demeanor, discretion, and a strong sense of client service.

Required Skills

• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and case management or document management software.
• Strong typing and transcription skills.
• Ability to work both independently and as part of a collaborative team.
• Professional demeanor, discretion, and a strong sense of client service.

Preferred Skills

• Prior experience as a legal assistant or legal secretary in a law firm setting strongly preferred, ideally in civil litigation.
• Familiarity with state and federal court filing procedures and e-filing systems a plus.
• Associate degree or relevant coursework preferred.

Pay range and compensation package

Not specified.

What TTH Offers

• Supportive, team-oriented work environment with opportunities for growth and skill development
• Exposure to a broad and varied litigation practice across multiple substantive areas
• Continuing education and professional development opportunities
• A collaborative, diverse, and inclusive firm culture
• Opportunities for advancement within a well-established and expanding regional firm

Equal Opportunity Statement

TTH is an equal opportunity employer committed to building a diverse and inclusive team. We encourage candidates of all backgrounds and experiences to apply.