Senior Legal Administrative Assistant

Boutique Recruiting; San Francisco (CA); Hybrid; USD 110,000 - 120,000; Full time

Benefits offered by this job

Hybrid schedule after training

Discretionary annual bonus

Comprehensive medical, dental, and vis

Job summary

Boutique Recruiting seeks a Senior Legal Administrative Assistant to support a busy commercial litigation practice. This role partners with attorneys to manage complex litigation, oversee court filings, prepare pleadings and documents, and mentor junior staff in a demanding environment.

Requirements include 5+ years of complex commercial litigation experience, strong e-filing skills, and proficiency with NetDocs, Elite, BigHand, DocuSign, and Microsoft Office.

Qualifications

• 5+ years of complex commercial litigation experience.
• Extensive experience with state and federal e-filing.
• Strong experience drafting pleadings, motions, discovery, and other litigation documents.
• Advanced proficiency with Microsoft Word, Excel, and Outlook.
• Experience with document management systems such as NetDocs/NetDocuments.
• Experience with time and billing software.

Responsibilities

• Provide comprehensive administrative support to attorneys in a commercial litigation practice.
• Manage complex litigation files from inception through final disposition.
• Prepare, edit, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents.
• Prepare and manage state and federal court filings.
• Maintain attorney calendars, court deadlines, hearings, and case schedules.
• Coordinate new client intake, conflicts, billing, expense reports, and travel arrangements.
• Create and maintain electronic case files and document management systems.
• Prepare engagement letters and conflict waivers.
• Monitor billing, trust accounts, financial reports, and attorney time entries.
• Coordinate meetings, conferences, and client communications.
• Train and mentor junior Legal Administrative Assistants and Legal Support Assistants.

Skills

Litigation experience

E-filing

MS Office

Document management

Leadership

Communication

Education

Bachelor's degree preferred

Tools

NetDocs

NetDocuments

Elite

BigHand

DocuSign

Microsoft Word

Microsoft Excel

Outlook

Job description

Position Title: Senior Legal Administrative Assistant

We are seeking an experienced Senior Legal Administrative Assistant to provide high-level support within a busy commercial litigation practice. This role partners closely with attorneys to manage complex litigation matters, oversee court filings, prepare sophisticated legal documents, coordinate case progression, and mentor junior legal support staff. This position is well suited for a seasoned litigation professional who thrives in a demanding environment, enjoys taking ownership of complex work, and excels at supporting attorneys while helping develop the broader legal support team. This individual will be a highly organized commercial litigation professional with extensive experience handling complex state and federal litigation matters, exceptional document management skills, and the leadership ability to mentor junior legal administrative staff.

Salary: $110,000–$120,000+ DOE

Responsibilities

• Provide comprehensive administrative support to attorneys in a commercial litigation practice
• Manage complex litigation files from inception through final disposition
• Prepare, edit, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents
• Prepare and manage state and federal court filings
• Maintain attorney calendars, court deadlines, hearings, and case schedules
• Coordinate new client intake, conflicts, billing, expense reports, and travel arrangements
• Create and maintain electronic case files and document management systems
• Prepare engagement letters and conflict waivers
• Monitor billing, trust accounts, financial reports, and attorney time entries
• Coordinate meetings, conferences, and client communications
• Utilize NetDocs, Elite, BigHand, DocuSign, and Microsoft Office applications
• Train and mentor junior Legal Administrative Assistants and Legal Support Assistants
• Collaborate across the litigation support team to balance workloads and improve processes
• Anticipate attorneys' needs and proactively manage priorities

Requirements

• 5+ years of complex commercial litigation experience
• Extensive experience with both state and federal e-filing
• Strong experience preparing pleadings, motions, discovery, and other litigation documents
• Advanced proficiency with Microsoft Word, Excel, and Outlook
• Experience with document management systems such as NetDocs or NetDocuments
• Experience with time and billing software
• Ability to manage billing, new client intake, file maintenance, travel arrangements, and expense reimbursements
• Demonstrated leadership experience mentoring junior legal support staff
• Excellent organizational, communication, and multitasking skills
• Ability to work independently while collaborating effectively within a team
• Experience with Elite is preferred
• Bachelor's degree is preferred

Benefits

• Hybrid schedule after training (3 days in office)
• Competitive salary
• Discretionary annual bonus
• Comprehensive medical, dental, and vision coverage
• Life insurance
• Short-term and long-term disability insurance
• 401(k) with generous employer contributions and matching
• Generous PTO and paid holidays
• Paid sick leave
• 12-weeks paid Parental leave
• Annual performance reviews and merit increases
• Long-term career advancement opportunities
• Inclusive, collaborative workplace with strong employee resource groups
• Transgender-Inclusive Benefits
• Travel & Lodging Benefits ($10,000 per covered member)
• Access to Flexible Spending Accounts
• Access to Health Savings Account (HSA)
• Fertility and Family Planning Benefits
• Employee Assistance Program (EAP)
• Adoption and Surrogacy Expense Assistance
• Bright Horizons Family Care Services
• Opportunity to mentor others while continuing to grow professionally within an Am Law 100 firm