Legal Assistant

atCAUSE Law Office; Clearwater (FL); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Relaxed atmosphere & dress code

Unlimited PTO after 1 year

Paid Holidays

In house training programs

Semi-Weekly paid meals

Free snacks and drinks

Job summary

atCause Law Office in Clearwater, FL is seeking a Probate Legal Assistant to organize probate case files, prepare documents, and serve as a caring client contact. No extensive law firm experience required; organization and people skills are key.

You will work with attorneys and paralegals to guide families through probate, handling intake, deadlines, and general office tasks in a supportive, professional environment.

Qualifications

• Organize probate case files and keep everything labeled and easy to locate.
• Prepare probate and estate documents under attorney/paralegal direction.
• Strong written and spoken English communication skills.
• Detail-oriented, reliable, and able to handle confidential information.

Responsibilities

• Organize probate case files and maintain labeling, scanning, and accessibility.
• Prepare, format, and assemble probate and estate documents under supervision.
• Serve as a calm, helpful contact for clients by phone, email, and mail.
• Gather information and documents from new probate clients during intake.
• Follow up with clients to collect forms, signatures, and missing information.
• Schedule client meetings and track court-related deadlines.
• Watch case deadlines and follow up on outstanding items.
• Handle data entry, scanning, copying, and filing accurately.
• Assist with general office tasks and keeping team resources organized.
• Maintain confidentiality, ethics, and professionalism.

Skills

Administrative support

Detail-oriented

Organized

Microsoft Word

Outlook

Excel

Communication skills

Client-focused

Confidentiality

Team player

Tools

Case management software

Job description

Please note: We are managing this search internally and are not accepting unsolicited contact from recruiters or staffing agencies.

About Us

atCause Law Office is a Clearwater law firm that helps Florida families plan for the future and get through life’s hardest moments. Our work includes estate planning, Medicaid planning, and probate. Whether a client is protecting a parent’s home or settling a loved one’s estate, we focus on making a complicated legal process clear and manageable. Our team is professional and caring with clients and relaxed with each other.

About the Role

When someone loses a parent or spouse, they’re grieving and also facing a court process they’ve never dealt with. Our probate department guides them through it from start to finish. As our Probate Legal Assistant, you’ll keep that process organized and moving: you’ll maintain case files, prepare documents, track deadlines, and often be the friendly voice families hear when they call. You don’t need years of law firm experience. If you’re organized, detail-oriented, and good with people, you’ll learn probate from attorneys and paralegals who handle it every day. This is a good place to start a legal career while doing work that clearly matters.

What You’ll Be Doing

• Organize and maintain probate case files, both paper and electronic, so everything is labeled, scanned, and easy to find
• Prepare, format, and assemble probate and estate administration documents under attorney and paralegal direction
• Act as a calm, helpful contact for clients and families by phone, email, and mail
• Gather information and documents from new probate clients during intake
• Follow up with clients and beneficiaries to collect forms, signatures, and missing information
• Schedule client meetings and track court-related deadlines
• Watch case deadlines and follow up on outstanding items so nothing falls through the cracks
• Handle data entry, scanning, copying, and filing accurately
• Help with general office tasks such as ordering supplies, maintaining forms, and keeping team resources organized
• Treat every client matter with the highest standards of confidentiality, ethics, and professionalism

Who You Are

• Experienced or ready to learn: 0-1+ years of administrative or legal support experience preferred, and law firm or professional services experience is a plus
• Detail-oriented: you notice the typo everyone else missed and take pride in accurate work
• Organized: you can manage several tasks at once without dropping any
• Tech-comfortable: you’re proficient in Microsoft Word, Outlook, and Excel and comfortable learning case management software
• A clear communicator: you have strong written and verbal English skills
• Client-focused: you can be warm and patient with someone who’s upset while still getting what’s needed
• Reliable and proactive: you follow through without being reminded
• Collaborative: you bring a positive, “non-stuffy” attitude to the team
• Trustworthy: you handle confidential information with care

Compensation and Benefits

• This job starts at minimum $18 per hour, depending on experience
• Relaxed atmosphere and dress code
• Unlimited PTO after one year
• Paid Holidays
• In house training programs
• Semi-Weekly paid meals for the whole office
• Free snacks and drinks for the office staff

Equal Opportunity Statement

atCause Law is an equal opportunity employer and does not discriminate on the basis of anyone's race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively fosters inclusion in all forms. We recognize that a multigenerational and multicultural workforce, reflective of our communities, is an integral and welcome part of a successful and ethical business.