Probate Administrator

Atcauselaw; Clearwater (FL); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

PTO and sick days after 90 days

Unlimited PTO after one year

Weekly paid meals

Free snacks and drinks

In-house training programs

Job summary

A law office in Clearwater is seeking a Probate Administrator to lead their Probate Department. The role requires overseeing paralegals, ensuring compliance with Florida probate laws, and maintaining strong client relationships in a collaborative environment. Candidates should have a Bachelor's degree in Legal Studies or equivalent, 3–5 years of relevant experience, and excellent organizational and communication skills. The position starts at $70,000 annually, with a people-first work culture and various employee benefits.

Qualifications

• 3–5 years of experience in probate administration or related role.
• In-depth knowledge of Florida probate laws and processes.
• Proven experience supervising or mentoring legal staff.

Responsibilities

• Supervise and mentor probate paralegals and legal assistants.
• Oversee case workflows with attorneys to align processes.
• Review and ensure accuracy of probate documents.
• Maintain client relationships through effective communication.
• Monitor case deadlines and ensure timely filings.
• Develop protocols for document preparation and quality control.
• Conduct training for team members on best practices.
• Collaborate with other teams for integrated client support.

Skills

Leadership

Organizational skills

Communication

Attention to detail

Client-focused mindset

Education

Bachelor’s degree in Legal Studies or relevant field

Paralegal certification (preferred)

Tools

Microsoft Office (Word, Excel, Outlook)

Case management software

Job description

Overview

Clearwater, United States | Posted on 01/15/2026

At atCause Law Office, our Probate Administrator is the cornerstone of leadership within the Probate Department, supervising all Paralegals to ensure exceptional service delivery. Guided by our Purpose—To help businesses, families, and individuals become more aware, more causative, and more in control of their legal circumstances, leading to their success, expansion, and prosperity—they oversee probate operations, mentor the team, and drive client-focused outcomes. In our non-stuffy, collaborative environment, Probate Administrators are trusted leaders who uphold our people-first philosophy, ensuring efficiency, quality, and empathy in every case.

Responsibilities

• Supervise and mentor probate paralegals and legal assistants, assigning tasks, monitoring performance, and ensuring high-quality work in compliance with Florida probate laws.
• Oversee case workflows, coordinating with attorneys to align probate processes with client needs and legal requirements.
• Review and ensure accuracy of probate documents, such as petitions, inventories, accounting, and distribution plans, maintaining compliance with court standards.
• Maintain client relationships by providing empathetic, transparent communication, addressing inquiries, and managing sensitive issues like beneficiary disputes or bereavement.
• Monitor case deadlines and court schedules to ensure timely filings and adherence to probate timelines.
• Develop and implement protocols for document preparation, file management, and quality control to enhance efficiency and accuracy.
• Conduct training for probate team members on best practices, legal standards, and firm procedures to support professional development.
• Collaborate with estate planning and elder law teams to provide integrated support for clients with complex legal needs.

Qualifications

• Bachelor’s degree in Legal Studies, or a relevant field (or equivalent experience); advanced certification (e.g., paralegal certificate) preferred.
• 3–5 years of experience in probate administration, legal operations, or a related supervisory role in a law firm.
• In-depth knowledge of probate processes, estate administration, and Florida probate laws.
• Proven experience supervising or mentoring legal support staff, preferably paralegals.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and case management software.
• Exceptional organizational and leadership skills with strong attention to detail.
• Excellent written and verbal communication skills for team, client, and court interactions.
• Ability to lead and multitask in a fast-paced, team-oriented environment.
• Compassionate and client-focused mindset, aligning with atCause’s people-first philosophy.
• Adaptability to handle evolving priorities and a non-stuffy workplace culture.

Language Skills

Must speak English. Must have impeccable written and verbal communication skills, the ability to pay attention to detail, and the ability to maintain confidentiality.

Physical Requirements

• Prolonged periods of sitting at a desk (6 to 8 hours a day).
• Utilizing a computer for extended periods at a time.
• Occasional lifting of files or materials up to 20 lbs.
• This role starts at a salary of $70,000 per year.
• PTO and sick days after 90 days.
• Unlimited PTO after one year.
• Fun and "Non-Stuffy" atmosphere.
• In-house training programs.
• Weekly paid meals.
• Free snacks and drinks in the office.

Commitment to Diversity

atCause Law is an equal opportunity employer and does not discriminate on the basis of anyone's race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively fosters inclusion in all forms. We recognize that a multigenerational and multicultural workforce reflective of our communities is an integral and welcome part of a successful and ethical business.