Legal Assistant

RichardsonClement PC; Birmingham (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

RichardsonClement PC in Birmingham, AL seeks a Legal Assistant to provide administrative and case-management support to one or more attorneys, handling document preparation, court filings, calendaring, client communication, and file organization.

This role requires strong organizational skills, discretion with confidential information, and the ability to manage competing deadlines across multiple practice areas.

Qualifications

• High school diploma or equivalent; associate degree or paralegal certificate preferred.
• Proficiency in Microsoft Office and document management systems.
• Strong written and verbal communication; excellent organizational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Prepare, format, and proofread legal documents and pleadings.
• File documents with state and federal courts, including e-filing.
• Maintain attorney calendars, docket deadlines, and case files.
• Coordinate depositions, hearings, mediations, and client meetings.
• Communicate with clients, opposing counsel, and court personnel.
• Organize physical and electronic case files, including discovery materials.
• Support trial prep with exhibits and binder assembly.
• Track mail, service of process, and firm correspondence.
• Assist with billing, including timekeeping review and invoices.
• Perform other administrative duties as assigned.

Skills

MS Office proficiency

Strong written communication

Excellent organizational skills

Discretion with confidential info

Education

High school diploma or equivalent

Paralegal certificate / associate degree preferred

Tools

CM/ECF

NetDocuments

Job description

RichardsonClement PC is a Birmingham-based law firm serving clients in railroad defense

litigation, intellectual property, and general business and commercial litigation. A legal assistant

must be detail-oriented to support our attorneys across a fast-paced, varied caseload.

Position Summary

The Legal Assistant provides administrative and case-management support to one or more

attorneys, handling document preparation, court filings, calendaring, client communication, and

file organization. This role requires strong organizational skills, discretion with confidential

information, and the ability to manage competing deadlines across multiple practice areas.

Key Responsibilities

• Prepare, format, and proofread legal documents, correspondence, and pleadings
• File documents with state and federal courts, including e-filing (e.g., CM/ECF)
• Maintain attorney calendars, docket deadlines, and case files
• Coordinate scheduling for depositions, hearings, mediations, and client meetings
• Communicate with clients, opposing counsel, court personnel, and expert witnesses
• Organize and maintain physical and electronic case files, including discovery materials
• Assist with trial preparation, including exhibit and binder assembly
• Track and process incoming mail, service of process, and firm correspondence
• Support billing functions, including timekeeping review and invoice preparation
• Perform other administrative duties as assigned

Qualifications

Required

• High school diploma or equivalent; associate’s degree or paralegal certificate preferred
• Proficiency in Microsoft Office (Word, Outlook, Excel) and document management
• systems
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail Ability to handle confidential information with discretion

Preferred

• Minimum 2 years of legal assistant or legal secretary experience
• Experience with federal court e-filing systems (CM/ECF)
• Familiarity with litigation support software (e.g., NetDocuments)
• Prior experience in litigation, insurance defense, or IP practice
• Notary public commission (or willingness to obtain)

Skills & Attributes

• Strong multitasking ability across multiple attorneys and matters
• Comfortable working under deadline pressure
• Professional demeanor in client- and court-facing communications
• Proactive, self-directed work style with sound judgment