Legal Practice Assistant

Maynard Nexsen PC; Birmingham, Northern (AL, KY); On-site; USD 36,000 - 46,000; Full time

Job summary

Maynard Nexsen PC in Birmingham, AL, is seeking a legal secretary to provide administrative support to the Practice Group. You will prepare correspondence, manage calendars, file legal documents, and assist attorneys with trial preparation.

The role requires High School diploma, prior litigation experience, and proficiency with Microsoft Office. PACER experience is preferred. This in-office position may require extended hours.

Qualifications

• High School diploma required.
• Prior litigation experience required.
• Associate’s degree preferred.
• Paralegal certificate preferred.
• PACER experience preferred.

Responsibilities

• Prepare correspondence, memoranda and legal documents under attorney supervision.
• Provide trial support.
• Format briefs, pleadings and other documents.
• Track attorney time records and billing.
• Filing legal documents; e-filing skills required.
• Transcribe dictation.
• Correspond with clients.
• Maintain calendars.
• Open new files and client matters.
• Conflict of interest checks.
• Maintain client files and communications.
• Work with other admin staff.
• Receive clients/visitors; maintain confidentiality of attorney-client relationship.
• Proofread documents.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Microsoft Office

Multitasking

Confidentiality

Team collaboration

Education

High School Diploma

Associate’s Degree preferred

Paralegal Certificate preferred

PACER experience preferred

Tools

MS Word

MS Excel

Outlook

Job description

Job Details

Job Location: Birmingham, AL 35203

Position Type: Full Time

Education Level: High School

Summary

Responsible for providing legal secretarial and administrative support for the Practice Group.

Essential Job Functions

• Prepare correspondence, memoranda and other legal documents such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney or other timekeepers
• Provide trial support
• Formatting briefs, pleadings and other legal documents
• Keeping track of attorney time records and billing
• Filing legal documents (e-filling skills are required)
• Transcribing dictation
• Corresponding with clients
• Maintaining calendars
• Open new files and client matters
• Request conflict of interest checks
• Maintain all client and general files
• Maintain client contact when appropriate
• Work closely with other administrative support staff (conflicts, records, office services, etc.)
• Receive clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship
• Proof read documents

Necessary Knowledge, Skills and Abilities

• Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.
• Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt to quickly meet changing deadlines and priorities.
• Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.
• Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.
• Retain a high level of flexibility and resourceful problem solving.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Experience formatting legal documents
• Creating Tables of Authority in Microsoft Office

Educational and Experience Requirements

• High School diploma required
• Prior litigation experience required
• Associate’s degree preferred
• Paralegal Certificate preferred
• PACER expereince prefered

Work Environment and Physical Demands

• In office position
• Ability to work extended hours when necessary.
• Normal office environment; no unusual physical demands.

Qualifications