Legal Administrative Specialist (Hybrid Schedule)

Holland & Hart LLP

Reno (NV)

Hybrid

USD 41,000 - 70,000

Full time

14 days+

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Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Educational assistance

Job summary

Holland & Hart LLP is seeking a diligent Legal Administrative Assistant in Nevada to provide comprehensive support to attorneys, paralegals, and staff. You will manage intake, draft and format documents, and handle filing and calendar management within a collaborative, team‑oriented environment.

The role requires strong organizational, proofreading, and communication skills, with experience in MS Office and legal software.

Qualifications

High school diploma or GED required.
Three (3) years of legal assistant experience or a minimum of one (1) year as a Legal Administrative Assistant at Holland & Hart required.
Advanced legal assistant skills, including accurate typing; working knowledge of personal computers; strong knowledge and skills in MS Outlook, Word, Excel and Adobe Acrobat; excellent grammar, spelling, punctuation and proofreading skills; and advanced knowledge of legal terminology.
Strong knowledge of iManage, iCompli, Intapp, Chrome River, Expert Time and CompuLaw, or similar software.
Strong knowledge of federal, state and local court rules.
Advanced knowledge in one or more specialty areas preferred (i.e., litigation, corporate, tax, intellectual property, etc.).
Excellent communication and interpersonal skills to deal with a wide variety of people inside and outside the firm.
Excellent organizational skills to handle the work of several attorneys/paralegals.
Ability to work effectively under pressure to meet tight deadlines.
Ability to work effectively independently and as part of a team.
Excellent judgment, problem solving and decision‑making skills to handle a variety of responsibilities under general supervision.

Responsibilities

Understands the specific needs and business of the practice group.
Manages the business intake process - runs adversary searches, drafts screening memos and engagement letters and opens new files.
Prepares, revises and formats legal documents and correspondence using various software applications and according to instructions; proofreads documents/correspondence for content, spelling, grammar, language usage and punctuation and puts into final form.
May transcribe digital audio files to create written transcripts of recorded information.
May prepare documents and applicable fees for electronic filing as needed and according to instructions. May e-file documents with federal and state courts and other agencies.
Manages incoming and outgoing telephone calls, mail (regular, certified, UPS, FedEx, etc.), hand deliveries, and emails.
Supports client activities and provides direct contact client assistance and support.
Maintains and manages attorney/paralegal calendars - docket court deadlines, conferences, teleconferences, depositions, other meetings as requested.
Assists as needed with in-office tasks/requests, projects, overflow work, administrative work and other duties as required to support and aid in the workloads of attorneys, paralegals, peers and other colleagues throughout the firm.
Navigates workflow technology with a high level of skill and partners with central team for maximum efficiency and quality.
Effectively manages workflow and priorities.
Proactively supports the team and demonstrates a positive and collaborative approach to working with others.
Serves as a resource to teammates.
Manages logistics for internal and external meetings as needed and requested.
May liaise with courts.
Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.